Shadow IT Toolkit

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Save time, empower your teams and effectively upgrade your processes with access to this practical Shadow IT Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any Shadow IT related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Shadow IT specific requirements:


STEP 1: Get your bearings

Start with...

  • The latest quick edition of the Shadow IT Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...


STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 992 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Shadow IT improvements can be made.

Examples; 10 of the 992 standard requirements:

  1. What impact will automating functions currently carried out by humans have on society, on the economy, and on the way individual organizations approach opportunity?

  2. How do you open your perimeter, enable your users and empower your business – securely and confidently – with all the constraints and risks and penalties looming?

  3. Does your organization have sufficient and appropriate licenses in place to cover greater use of tools, technology, and software to support remote working?

  4. How do you leverage and integrate traditional infrastructure with public and private clouds to deliver the right performance at the right time and cost?

  5. Do you have strong assurances that only the right people have access through strong authentication, strong access management, and identity governance?

  6. Have there been any changes to safeguarding requirements in the jurisdictions where products and services are offered, including internationally?

  7. Is your process for sub contractors accessing internal systems to perform maintenance and support user friendly enough to discourage shadow IT?

  8. How is management planning for the security imperatives of the future including considerations for gig workers and a largely remote workforce?

  9. How is your organization monitoring malicious or inadvertent insider threat risk caused by disgruntled or displaced employees and contractors?

  10. Do you secure sensitive data in unmanaged, shadow IT cloud applications instead of having to block useful applications altogether?


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the Shadow IT book in PDF containing 992 requirements, which criteria correspond to the criteria in...

Your Shadow IT self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the Shadow IT Self-Assessment and Scorecard you will develop a clear picture of which Shadow IT areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough Shadow IT Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:

 

STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Shadow IT projects with the 62 implementation resources:

  • 62 step-by-step Shadow IT Project Management Form Templates covering over 1500 Shadow IT project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Procurement Audit: Are there reasonable procedures to identify possible sources of supply?

  2. Source Selection Criteria: How can the methods of publicizing the buy be tailored to yield more effective price competition?

  3. Activity List: How can the Shadow IT project be displayed graphically to better visualize the activities?

  4. Responsibility Assignment Matrix: Does the contractor use objective results, design reviews, and tests to trace schedule?

  5. Scope Management Plan: Would the Shadow IT project cost sharing involve reimbursement to the sponsor?

  6. WBS Dictionary: Are records maintained to show how undistributed budgets are controlled?

  7. Scope Management Plan: Are the Shadow IT project team members located locally to the users/stakeholders?

  8. Executing Process Group: Mitigate. what will you do to minimize the impact should a risk event occur?

  9. Closing Process Group: Did the delivered product meet the specified requirements and goals of the Shadow IT project?

  10. WBS Dictionary: Do work packages reflect the actual way in which the work will be done and are they meaningful products or management-oriented subdivisions of a higher level element of work?

 
Step-by-step and complete Shadow IT Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 Shadow IT project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:

  • 2.1 Shadow IT project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 Shadow IT project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 Shadow IT project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan


3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:

  • 4.1 Shadow IT project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance


5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 Shadow IT project or Phase Close-Out
  • 5.4 Lessons Learned

 

Results

With this Three Step process you will have all the tools you need for any Shadow IT project with this in-depth Shadow IT Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose Shadow IT projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in Shadow IT and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Shadow IT investments work better.

This Shadow IT All-Inclusive Toolkit enables You to be that person.

 

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.