Communities of Practice Toolkit

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Deal with conflicts between your own work and community work

 

What are the benefits of Communities of Practice in your organization?

How did the role of Communities of Practice in the case organization evolve over time?

Do you have an issue with trust between Communities of Practice?

What other ways are Communities of Practice Different from Peer Groups?




...Find the answers to these, and more, questions with this Communities of Practice Toolkit:

  • Use knowledge of your communities to focus your work.
  • Use technology to capture the knowledge your organization has.
  • Know your community of practice has been accepted.
  • Add value to your organization.
  • Find out what is happening in your organization.
  • Coordinate workforce priorities across your organization.
  • Become your organization capable of achieving your vision.
  • Share your work with other users in your facility and beyond your facility.
  • Create structures and provide time for principals to engage deeply in Communities of Practice around leading virtual environments.



HOW THIS TOOLKIT WORKS:

Save time, empower your teams and effectively upgrade your processes with access to this practical Communities of Practice Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any Communities of Practice related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Communities of Practice specific requirements:


STEP 1: Get your bearings

Start with...

  • The latest quick edition of the Communities of Practice Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...


STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 994 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Communities of Practice improvements can be made.

Examples; 10 of the 994 standard requirements:

  1. What is the significance of moving beyond the notion of team learning as an essentially uniform construct toward a multi dimensional model with different learning strategies?

  2. How do you take a large organization accustomed to working in a specific way and change everything it knows about infrastructure, operations, and software delivery?

  3. Which criteria for CoP can be derived from existing learning theories, models and perspectives for facilitating the development of communities of practice in HE?

  4. How could you bring over thirty department and specialist employees together for the purpose of literacy programming and employee development of literacy?

  5. What are the ongoing community processes and practices that will contribute to the liveliness and dynamism of the community and keep members engaged?

  6. Are knowledge flow processes, as Communities of Practice, Lessons Learned and After Action Review embedded in your organizations management systems?

  7. How do you balance the evolution of model based technologies with the policies and practices of the regulatory and certification communities?

  8. How to you respond to critics who cite potential negative effects of activism on long term performance and on employees and the communities?

  9. How might practitioners and researchers in the field be informed of and move the practices forward in moral leadership and education?

  10. Can highly intelligent and high achieving students benefit from a training of self regulated learning in a regular classroom context?


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the Communities of Practice book in PDF containing 994 requirements, which criteria correspond to the criteria in...

Your Communities of Practice self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the Communities of Practice Self-Assessment and Scorecard you will develop a clear picture of which Communities of Practice areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough Communities of Practice Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:

 

STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Communities of Practice projects with the 62 implementation resources:

  • 62 step-by-step Communities of Practice Project Management Form Templates covering over 1500 Communities of Practice project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Team Directory: Process decisions: are contractors adequately prosecuting the work?

  2. Procurement Audit: In case of time and material and labour hour contracts, does surveillance give an adequate and reasonable assurance that the contractor is using efficient methods and effective cost controls?

  3. Change Request: Are there requirements attributes that are strongly related to the complexity and size?

  4. Requirements Management Plan: Have stakeholders been instructed in the Change Control process?

  5. Team Directory: Does a Communities of Practice project team directory list all resources assigned to the Communities of Practice project?

  6. Resource Breakdown Structure: What is each stakeholders desired outcome for the Communities of Practice project?

  7. Human Resource Management Plan: Is it standard practice to formally commit stakeholders to the Communities of Practice project via agreements?

  8. Risk Management Plan: Do the requirements require the creation of components that are unlike anything your organization has previously built?

  9. Quality Audit: How does your organization know that its processes for managing severance are appropriately effective, constructive and fair?

  10. Procurement Audit: Does procurement staff have recognized professional procurement qualifications or sufficient training?

 
Step-by-step and complete Communities of Practice Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 Communities of Practice project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:

  • 2.1 Communities of Practice project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 Communities of Practice project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 Communities of Practice project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan


3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:

  • 4.1 Communities of Practice project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance


5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 Communities of Practice project or Phase Close-Out
  • 5.4 Lessons Learned

 

Results

With this Three Step process you will have all the tools you need for any Communities of Practice project with this in-depth Communities of Practice Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose Communities of Practice projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in Communities of Practice and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Communities of Practice investments work better.

This Communities of Practice All-Inclusive Toolkit enables You to be that person.

 

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.





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CONTENTS:


Checklists:


Checklists:Communities of Practice Checklist Report on COMMUNITIES.pdf

Checklists:Communities of Practice Checklist Report on WORK.pdf

Checklists:Communities of Practice Checklist Report on MEMBERS.pdf

Checklists:Communities of Practice Checklist Report on KNOWLEDGE.pdf

Checklists:Communities of Practice Checklist Report on PRACTICE.pdf

Checklists:Communities of Practice Checklist Report on ORGANIZATION.pdf



STEP 1 Get your bearings:


STEP 1 Get your bearings:Communities_of_Practice_Quick_Exploratory_Self-Assessment_Guide.pdf

STEP 1 Get your bearings:Communities of Practice Self-Assessment Pre-Filled EXAMPLE.xlsx





STEP 2 Set concrete goals tasks dates and numbers you can track:


STEP 2 Set concrete goals tasks dates and numbers you can track:Communities_of_Practice.pdf

STEP 2 Set concrete goals tasks dates and numbers you can track:Communities of Practice Self-Assessment.xlsx

..and the Project Management resources in 'STEP 3: Implement, Track, follow up and revise strategy' as described above.

 

 

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