Program Management Office Toolkit

Save time, empower your teams and effectively upgrade your processes with access to this practical Program Management Office Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any Program Management Office related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Program Management Office specific requirements:

STEP 1: Get your bearings

Start with...


• The latest quick edition of the Program Management Office Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.


Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…


• Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation


Then find your goals...

STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 1000 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Program Management Office improvements can be made.

Examples; 10 of the 1000 standard requirements:


1. Is there a quick start program or team included with all of the technology enablement and training you should look for when arming your PMO to be business transformation leaders?
   
   

2. How do you fold project management business oriented processes into the business management operational processes in planning business objectives?
   
   

3. What process are used to authorize, initiate, plan, execute, monitor and control, and close project portfolios, project programs and projects?
   
   

4. How do you oversee management of project portfolios, project programs, and projects from the executive office level?
   
   

5. Does the leadership team in your organization have an accurate understanding of what services the PMO is providing?
   
   

6. Why do legacy technologies continue to prevail and how can attitudes to FinTech change in your organizations?
   
   

7. Where did your organization place the most emphasis in its communications about the transformation program?
   
   

8. Are you still likely to meet your goal of finishing the project as specified, on time, and within budget?
   
   

9. How does your organizations service delivery strategy compare to the strategies used by other companies?
   
   

10. Has your organization identified a subset of key service level agreements to monitor on a monthly basis?
    
    


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:


• The workbook is the latest in-depth complete edition of the Program Management Office book in PDF containing 1000 requirements, which criteria correspond to the criteria in...


Your Program Management Office self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:


• The Self-Assessment Excel Dashboard; with the Program Management Office Self-Assessment and Scorecard you will develop a clear picture of which Program Management Office areas need attention, which requirements you should focus on and who will be responsible for them:
  
  


• Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix

• Gives you a professional Dashboard to guide and perform a thorough Program Management Office Self-Assessment

• Is secure: Ensures offline data protection of your Self-Assessment results

• Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:



STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Program Management Office projects with the 62 implementation resources:


• 62 step-by-step Program Management Office Project Management Form Templates covering over 1500 Program Management Office project requirements and success criteria:


Examples; 10 of the check box criteria:


1. Planning Process Group: Are the necessary foundations in place to ensure the sustainability of the results of the Program Management Office project?
   
   

2. Procurement Management Plan: Are changes in scope (deliverable commitments) agreed to by all affected groups & individuals?
   
   

3. Project Scope Statement: Are the input requirements from the team members clearly documented and communicated?
   
   

4. Cost Management Plan: Is current scope of the Program Management Office project substantially different than that originally defined?
   
   

5. Team Operating Agreement: What resources can be provided for the team in terms of equipment, space, time for training, protected time and space for meetings, and travel allowances?
   
   

6. WBS Dictionary: Are records maintained to show full accountability for all material purchased for the contract, including the residual inventory?
   
   

7. Schedule Management Plan: Have Program Management Office project team accountabilities & responsibilities been clearly defined?
   
   

8. Quality Audit: How is the Strategic Plan (and other plans) reviewed and revised?
   
   

9. Human Resource Management Plan: How will the Program Management Office project manage expectations & meet needs and requirements?
   
   

10. Activity Attributes: How many resources do you need to complete the work scope within a limit of X number of days?


 
Step-by-step and complete Program Management Office Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:


• 1.1 Program Management Office project Charter

• 1.2 Stakeholder Register

• 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:


• 2.1 Program Management Office project Management Plan

• 2.2 Scope Management Plan

• 2.3 Requirements Management Plan

• 2.4 Requirements Documentation

• 2.5 Requirements Traceability Matrix

• 2.6 Program Management Office project Scope Statement

• 2.7 Assumption and Constraint Log

• 2.8 Work Breakdown Structure

• 2.9 WBS Dictionary

• 2.10 Schedule Management Plan

• 2.11 Activity List

• 2.12 Activity Attributes

• 2.13 Milestone List

• 2.14 Network Diagram

• 2.15 Activity Resource Requirements

• 2.16 Resource Breakdown Structure

• 2.17 Activity Duration Estimates

• 2.18 Duration Estimating Worksheet

• 2.19 Program Management Office project Schedule

• 2.20 Cost Management Plan

• 2.21 Activity Cost Estimates

• 2.22 Cost Estimating Worksheet

• 2.23 Cost Baseline

• 2.24 Quality Management Plan

• 2.25 Quality Metrics

• 2.26 Process Improvement Plan

• 2.27 Responsibility Assignment Matrix

• 2.28 Roles and Responsibilities

• 2.29 Human Resource Management Plan

• 2.30 Communications Management Plan

• 2.31 Risk Management Plan

• 2.32 Risk Register

• 2.33 Probability and Impact Assessment

• 2.34 Probability and Impact Matrix

• 2.35 Risk Data Sheet

• 2.36 Procurement Management Plan

• 2.37 Source Selection Criteria

• 2.38 Stakeholder Management Plan

• 2.39 Change Management Plan


3.0 Executing Process Group:


• 3.1 Team Member Status Report

• 3.2 Change Request

• 3.3 Change Log

• 3.4 Decision Log

• 3.5 Quality Audit

• 3.6 Team Directory

• 3.7 Team Operating Agreement

• 3.8 Team Performance Assessment

• 3.9 Team Member Performance Assessment

• 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:


• 4.1 Program Management Office project Performance Report

• 4.2 Variance Analysis

• 4.3 Earned Value Status

• 4.4 Risk Audit

• 4.5 Contractor Status Report

• 4.6 Formal Acceptance


5.0 Closing Process Group:


• 5.1 Procurement Audit

• 5.2 Contract Close-Out

• 5.3 Program Management Office project or Phase Close-Out

• 5.4 Lessons Learned


Results

With this Three Step process you will have all the tools you need for any Program Management Office project with this in-depth Program Management Office Toolkit.

In using the Toolkit you will be better able to:


• Diagnose Program Management Office projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices

• Implement evidence-based best practice strategies aligned with overall goals

• Integrate recent advances in Program Management Office and put process design strategies into practice according to best practice guidelines


Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Program Management Office investments work better.

This Program Management Office All-Inclusive Toolkit enables You to be that person.

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.