Project Management Office Toolkit

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Save time, empower your teams and effectively upgrade your processes with access to this practical Project Management Office Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any Project Management Office related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Project Management Office specific requirements:


STEP 1: Get your bearings

Start with...

  • The latest quick edition of the Project Management Office Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...


STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 992 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Project Management Office improvements can be made.

Examples; 10 of the 992 standard requirements:

  1. Is the business sponsor satisfied with the functionality delivered, the performance of the team, the suitability of the product, and the continued alignment of the project against strategic goals?

  2. Are the it implementation measures for fulfilling the synergy goals clearly outlined and prioritized, responsibilities allocated, milestones date-planned and implementation budgets allocated?

  3. Is your organization prepared to go through the necessary change process including both, the IT staff to be transferred and the IT users who will have to deal with new contacts?

  4. What projects and initiatives is the administration planning for your organization today without the proper department and project management input and long-term planning?

  5. Has the design of the IT provider been guided by the structures and business processes of external IT providers, and have services and prices been aligned with the market?

  6. Which partner will be a good strategic and cultural match for your organization, and can offer the best service, greatest flexibility, and lowest prices in the long run?

  7. Do you track each segment by workforce management indicators, including turnover, productivity, performance ratings, rate of promotion, time to promotion and engagement?

  8. Is there enough communication between the already stated responsible for IT performance management, the already stated responsible for operations and project managers?

  9. Have clear processes been defined for IT innovation management, IT project planning and project management, and IT controlling and have been clearly communicated?

  10. Do the chief project officer and the project architect, general Contractor, and subContractors meet on a weekly basis to consider project progress and obstacles?


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the Project Management Office book in PDF containing 992 requirements, which criteria correspond to the criteria in...

Your Project Management Office self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the Project Management Office Self-Assessment and Scorecard you will develop a clear picture of which Project Management Office areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough Project Management Office Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:

 

STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Project Management Office projects with the 62 implementation resources:

  • 62 step-by-step Project Management Office Project Management Form Templates covering over 1500 Project Management Office project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Formal Acceptance: Is formal acceptance of the Project Management Office project product documented and distributed?

  2. Risk Audit: Can assurance be expanded beyond the traditional audit without undermining independence?

  3. Activity Duration Estimates: Does a process exist to determine the probability of risk events?

  4. Human Resource Management Plan: Has a provision been made to reassess Project Management Office project risks at various Project Management Office project stages?

  5. Procurement Management Plan: Have stakeholder accountabilities & responsibilities been clearly defined?

  6. Assumption and Constraint Log: Do the requirements meet the standards of correctness, completeness, consistency, accuracy, and readability?

  7. Risk Management Plan: Risks should be identified during which phase of Project Management Office project management life cycle?

  8. Quality Audit: How does your organization know that its policy management system is appropriately effective and constructive?

  9. Requirements Documentation: If applicable; are there issues linked with the fact that this is an offshore Project Management Office project?

  10. Procurement Audit: Are the pages of the minutes book press pre-numbered?

 
Step-by-step and complete Project Management Office Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 Project Management Office project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:

  • 2.1 Project Management Office project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 Project Management Office project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 Project Management Office project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan


3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:

  • 4.1 Project Management Office project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance


5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 Project Management Office project or Phase Close-Out
  • 5.4 Lessons Learned

 

Results

With this Three Step process you will have all the tools you need for any Project Management Office project with this in-depth Project Management Office Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose Project Management Office projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in Project Management Office and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Project Management Office investments work better.

This Project Management Office All-Inclusive Toolkit enables You to be that person.

 

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.