Conference Management Toolkit

Save time, empower your teams and effectively upgrade your processes with access to this practical Conference Management Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any Conference Management related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Conference Management specific requirements:

STEP 1: Get your bearings

Start with...


• The latest quick edition of the Conference Management Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.


Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…


• Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation


Then find your goals...

STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 996 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Conference Management improvements can be made.

Examples; 10 of the 996 standard requirements:


1. How does the model of authority which you see as essentially authority derived from task stand up in a risk averse culture of audit and multiple accountability?
   
   

2. Do you – or your staff – have the time to step away from the main job role to manage the planning of a conference for a whole year?
   
   

3. How specifically did the participants gain value from the conference experience and how will that benefit the host?
   
   

4. How is the information shared across systems and do you have consent to share across platform and purposes?
   
   

5. What information will you need to determine if your organization is achieving its objectives and targets?
   
   

6. Is it just conference management, or do you have to deal with arranging business accommodation as well?
   
   

7. Are there procedures in place to effectively manage interdependencies with other projects / systems?
   
   

8. Is it permissible to provide different living allowance amounts to members within the same program?
   
   

9. How did it all get done, and was there anything strange that people may have noticed along the way?
   
   

10. Which stakeholders should you include in making your decision about which alternative to implement?
    
    


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:


• The workbook is the latest in-depth complete edition of the Conference Management book in PDF containing 996 requirements, which criteria correspond to the criteria in...


Your Conference Management self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:


• The Self-Assessment Excel Dashboard; with the Conference Management Self-Assessment and Scorecard you will develop a clear picture of which Conference Management areas need attention, which requirements you should focus on and who will be responsible for them:
  
  


• Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix

• Gives you a professional Dashboard to guide and perform a thorough Conference Management Self-Assessment

• Is secure: Ensures offline data protection of your Self-Assessment results

• Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:



STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Conference Management projects with the 62 implementation resources:


• 62 step-by-step Conference Management Project Management Form Templates covering over 1500 Conference Management project requirements and success criteria:


Examples; 10 of the check box criteria:


1. Network Diagram: If x is long, what would be the completion time if you break x into two parallel parts of y weeks and z weeks?
   
   

2. Variance Analysis: Who are responsible for the establishment of budgets and assignment of resources for overhead performance?
   
   

3. Risk Audit: Does your organization have a register of insurance policies detailing all current insurance policies?
   
   

4. Variance Analysis: Are detailed work packages planned as far in advance as practicable?
   
   

5. Team Member Status Report: Are your organizations Conference Management projects more successful over time?
   
   

6. Risk Audit: Do you have proper induction processes for all new paid staff and volunteers who have a specific role and responsibility?
   
   

7. Schedule Management Plan: Have activity relationships and interdependencies within tasks been adequately identified?
   
   

8. Schedule Management Plan: Has the scope management document been updated and distributed to help prevent scope creep?
   
   

9. Human Resource Management Plan: Is Conference Management project work proceeding in accordance with the original Conference Management project schedule?
   
   

10. Requirements Traceability Matrix: Describe the process for approving requirements so they can be added to the traceability matrix and Conference Management project work can be performed. Will the Conference Management project requirements become approved in writing?


 
Step-by-step and complete Conference Management Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:


• 1.1 Conference Management project Charter

• 1.2 Stakeholder Register

• 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:


• 2.1 Conference Management project Management Plan

• 2.2 Scope Management Plan

• 2.3 Requirements Management Plan

• 2.4 Requirements Documentation

• 2.5 Requirements Traceability Matrix

• 2.6 Conference Management project Scope Statement

• 2.7 Assumption and Constraint Log

• 2.8 Work Breakdown Structure

• 2.9 WBS Dictionary

• 2.10 Schedule Management Plan

• 2.11 Activity List

• 2.12 Activity Attributes

• 2.13 Milestone List

• 2.14 Network Diagram

• 2.15 Activity Resource Requirements

• 2.16 Resource Breakdown Structure

• 2.17 Activity Duration Estimates

• 2.18 Duration Estimating Worksheet

• 2.19 Conference Management project Schedule

• 2.20 Cost Management Plan

• 2.21 Activity Cost Estimates

• 2.22 Cost Estimating Worksheet

• 2.23 Cost Baseline

• 2.24 Quality Management Plan

• 2.25 Quality Metrics

• 2.26 Process Improvement Plan

• 2.27 Responsibility Assignment Matrix

• 2.28 Roles and Responsibilities

• 2.29 Human Resource Management Plan

• 2.30 Communications Management Plan

• 2.31 Risk Management Plan

• 2.32 Risk Register

• 2.33 Probability and Impact Assessment

• 2.34 Probability and Impact Matrix

• 2.35 Risk Data Sheet

• 2.36 Procurement Management Plan

• 2.37 Source Selection Criteria

• 2.38 Stakeholder Management Plan

• 2.39 Change Management Plan


3.0 Executing Process Group:


• 3.1 Team Member Status Report

• 3.2 Change Request

• 3.3 Change Log

• 3.4 Decision Log

• 3.5 Quality Audit

• 3.6 Team Directory

• 3.7 Team Operating Agreement

• 3.8 Team Performance Assessment

• 3.9 Team Member Performance Assessment

• 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:


• 4.1 Conference Management project Performance Report

• 4.2 Variance Analysis

• 4.3 Earned Value Status

• 4.4 Risk Audit

• 4.5 Contractor Status Report

• 4.6 Formal Acceptance


5.0 Closing Process Group:


• 5.1 Procurement Audit

• 5.2 Contract Close-Out

• 5.3 Conference Management project or Phase Close-Out

• 5.4 Lessons Learned


Results

With this Three Step process you will have all the tools you need for any Conference Management project with this in-depth Conference Management Toolkit.

In using the Toolkit you will be better able to:


• Diagnose Conference Management projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices

• Implement evidence-based best practice strategies aligned with overall goals

• Integrate recent advances in Conference Management and put process design strategies into practice according to best practice guidelines


Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Conference Management investments work better.

This Conference Management All-Inclusive Toolkit enables You to be that person.

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.