Functional Specifications Toolkit

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Work in tandem with Client consulting with users and suppliers to determine hardware, software, Functional Specifications of systems and equipment in order to design, develop, document, and analyze systems and programs for operational environments through testing and evaluation modifications.

More Uses of the Functional Specifications Toolkit:

  • Confirm your strategy participates in development of Functional Specifications for projects and updates and ensures customizations are defined, documented, and tested, and conclusions are properly documented.

  • Warrant that your venture identifies gaps and provides technical expertise in Business Requirements for system Functional Specifications and scales new and current systems, Processes And Procedures in a cost effective manner.

  • Confirm your enterprise complies; implements Control System improvements that ensure manufacturing, construction, installation and operational testing conform to Functional Specifications, regulatory Safety Standards and User Requirements.

  • Confirm your organization translates complex cross functional Business Requirements and Functional Specifications into logical program designs, modules, stable application systems, and data solutions; partners with Product Team to understand Business Needs and Functional Specifications.

  • Ensure your team develops technical solutions based on the Business Requirements and Functional Specifications provided by analysts and determines requirement impact on existing architecture, Work Processes and systems.

  • Direct: review Functional Specifications and Test Cases and perform Black Box Testing, white box testing, Integration Testing, System Testing, joint link testing, User Interface testing, Regression Testing as per the specifications document.

  • Consult with business clients to determine system Functional Specifications and partner with multiple Management Teams and other units to meet organizational objectives.

  • Manage to complete middleware infrastructure deliverables like hardware sizing Solution Architecture, Technical Architecture based on the Functional Specifications and Business Requirements.

  • Translate Business Needs/end User Requirements into Functional Specifications that describe what the system, process or product/service must do to fulfill the end user/Business Requirements.

  • Perform functional and gap assessment, gather requirements and Process Mapping, prepare Functional Specifications to meet organization requirements, configure the application.

  • Support the business in the creation of Business Requirements and Functional Specifications to support the Corporate Strategy and continually improve the functionality, performance, and reliability of your systems.

  • Ensure quality and relevance of User Requirements, Functional Specifications, Technical Specifications, Data Models, and Process Flows to deliver the project successfully.

  • Update automation Functional Specifications for automation lead review/approval, troubleshoot the PCS system and software, prepare automation change record forms, and perform offline and online coding and testing.

  • Confirm your design maintains and supports the clients standards for requirements, design and test execution, tracks defects and ensures that Business Requirements and Functional Specifications are tested and fulfilled.

  • Lead regular staff meetings with technical team and cross functional teams to understand Business Needs, develop Functional Specifications, technical designs and/or workflow requirements.

  • Translate functional Business Requirements into detailed Functional Specifications and Technical Specifications that are ready for development with little further instruction.

  • Manage: translation of Business Requirements and Functional Specifications to Technical Requirements that support integrated and sustainable designs for designated infrastructure systems.

  • Coordinate: review Capital Equipment fabrication activities to ensure manufacturing, construction, installation, and operational testing conform to Functional Specifications, regulatory Safety Standards, and User Requirements.

  • Warrant that your organization analyzes corresponding data to effectively recommend system and operational procedure changes, enhancements, development of Functional Specifications or interface opportunities with costs and or Return On Investment summarized.

  • Facilitate gathering and interpretation of Business Requirements, create Functional Specifications and determine the most efficient/appropriate technologies to achieve desired outcomes.

  • Confirm your organization develops and maintains the specification document tree; writes and/or review key specification and design documentation, coordinates key review with Systems Engineering and Project Stakeholders to ensure Functional Specifications are aligned to System Requirements.

  • Maintain, tune and repair applications in order to keep them performing according to technical and Functional Specifications; perform Preventive Maintenance activities; provide User Support.

  • Support the business in the creation of Business Requirements and Functional Specifications to support the Corporate Strategy and to continually improve the functionality, performance, and reliability of your systems.

  • Assure your planning translates Business Requirements and Functional Specifications into physical program designs, code modules, stable application systems, and Software Solutions by partnering with Business Analysts and other Team Members to understand Business Needs and Functional Specifications.

  • Interact with cross functional teams from Network Engineering, Sales Engineering and Provisioning to review Product Requirements, Functional Specifications, and detailed designs.

  • Develop Test Scripts, test conditions, input Test Data, and expected results for one or more Test Plans in a Development Cycle by analyzing the Functional Specifications and Business Requirements.

  • Lead: design new features and create Functional Specifications by working with Product Management and user design; take features from concept to production with the help of the engineering team.

  • Perform Unit Testing, analyze test results and validate Application Data to meet Functional Specifications and maintain Test Plans and Production Support procedures for software and systems already in place.

  • Methodize: direct the creation of all Business Requirements via business documentation, Functional Specifications, product backlog stories and approval of technical flows and designs.

  • Initiate: review facility systems and associated support equipment, Functional Specifications and operations, and establish risk levels and safety requirements for assigned tests and facilities.


Save time, empower your teams and effectively upgrade your processes with access to this practical Functional Specifications Toolkit and guide. Address common challenges with best-practice templates, step-by-step Work Plans and maturity diagnostics for any Functional Specifications related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Functional Specifications specific requirements:

STEP 1: Get your bearings

Start with...

  • The latest quick edition of the Functional Specifications Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a Data Driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...

STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 999 new and updated case-based questions, organized into seven core areas of Process Design, this Self-Assessment will help you identify areas in which Functional Specifications improvements can be made.

Examples; 10 of the 999 standard requirements:

  1. Why improve in the first place?

  2. Who will gather what data?

  3. Is the suppliers process defined and controlled?

  4. How would you define Functional Specifications leadership?

  5. An organizationally feasible system request is one that considers the mission, goals and objectives of the organization, key questions are: is the Functional Specifications solution request practical and will it solve a problem or take advantage of an opportunity to achieve company goals?

  6. What do you stand for--and what are you against?

  7. Is the Quality Assurance team identified?

  8. Risk identification: what are the possible Risk Events your organization faces in relation to Functional Specifications?

  9. To what extent would your organization benefit from being recognized as a award recipient?

  10. Have you identified breakpoints and/or Risk Tolerances that will trigger broad consideration of a potential need for intervention or modification of strategy?

Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the Functional Specifications book in PDF containing 994 requirements, which criteria correspond to the criteria in...

Your Functional Specifications self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the Functional Specifications Self-Assessment and Scorecard you will develop a clear picture of which Functional Specifications areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough Functional Specifications Self-Assessment
    • Is secure: Ensures offline Data Protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:


STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Functional Specifications projects with the 62 implementation resources:

  • 62 step-by-step Functional Specifications Project Management Form Templates covering over 1500 Functional Specifications project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Cost Management Plan: Eac -estimate at completion, what is the total job expected to cost?

  2. Activity Cost Estimates: In which phase of the Acquisition Process cycle does source qualifications reside?

  3. Project Scope Statement: Will all Functional Specifications project issues be unconditionally tracked through the Issue Resolution process?

  4. Closing Process Group: Did the Functional Specifications Project Team have enough people to execute the Functional Specifications Project Plan?

  5. Source Selection Criteria: What are the guidelines regarding award without considerations?

  6. Scope Management Plan: Are Corrective Actions taken when actual results are substantially different from detailed Functional Specifications Project Plan (variances)?

  7. Initiating Process Group: During which stage of Risk planning are risks prioritized based on probability and impact?

  8. Cost Management Plan: Is your organization certified as a supplier, wholesaler, regular dealer, or manufacturer of corresponding products/supplies?

  9. Procurement Audit: Was a formal review of tenders received undertaken?

  10. Activity Cost Estimates: What procedures are put in place regarding bidding and cost comparisons, if any?

Step-by-step and complete Functional Specifications Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 Functional Specifications project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix

2.0 Planning Process Group:

3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log

4.0 Monitoring and Controlling Process Group:

  • 4.1 Functional Specifications project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance

5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 Functional Specifications project or Phase Close-Out
  • 5.4 Lessons Learned



With this Three Step process you will have all the tools you need for any Functional Specifications project with this in-depth Functional Specifications Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose Functional Specifications projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based Best Practice strategies aligned with overall goals
  • Integrate recent advances in Functional Specifications and put Process Design strategies into practice according to Best Practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Functional Specifications investments work better.

This Functional Specifications All-Inclusive Toolkit enables You to be that person.


Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.