Service Tracking and Service Delivery Plan Kit (Publication Date: 2024/03)

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Discover Insights, Make Informed Decisions, and Stay Ahead of the Curve:



  • What changes would you have made in your shared services journey based upon your experience to date?
  • Which supply chain/procurement processes does your organization perform in shared services?
  • Are your processes for delivering products and services effective in delivering outputs?


  • Key Features:


    • Comprehensive set of 1576 prioritized Service Tracking requirements.
    • Extensive coverage of 212 Service Tracking topic scopes.
    • In-depth analysis of 212 Service Tracking step-by-step solutions, benefits, BHAGs.
    • Detailed examination of 212 Service Tracking case studies and use cases.

    • Digital download upon purchase.
    • Enjoy lifetime document updates included with your purchase.
    • Benefit from a fully editable and customizable Excel format.
    • Trusted and utilized by over 10,000 organizations.

    • Covering: Service Review, Capacity Planning, Service Recovery Plan, Service Escalation, Deployment Strategy, Ticket Management, Resource Allocation Strategies, Service Delivery Plan, Risk Assessment, Terms And Conditions, Outage Management, Preventative Measures, Workload Distribution, Knowledge Transfer, Service Level Agreements, Continuous Monitoring, Service Delivery Model, Contingency Plans, Technology Adoption, Service Recovery, Approval Process, Application Development, Data Architecture, Service Management, Continued Focus, Service Mapping, Trend Analysis, Service Uptime, End To End Processes, Service Architecture, Service Risk, Service Delivery Improvement, Idea Generation, Improved Efficiencies, Task Tracking, Training Programs, Action Plan, Service Scope, Error Management, Service Maintenance, Task Prioritization, Market Analysis, Ticket Resolution, Service Development, Service Agreement, Risk Identification, Service Change, Service Catalog, Organizational Alignment, Service Desk, Service Governance, Service Delivery, Service Audit, Data Legislation, Task Delegation, Dashboard Creation, Team Scheduling, Performance Metrics, Social Impact, Continuous Assessment, Service efficiency improvement, Service Transition, Detailed Strategies, Change Control, Service Security, Service Lifecycle, Internal Audit, Service Assessment, Service Target Audience, Contract Negotiation, Request Management, Procurement Process, Consumer Decision Making, Business Impact Analysis, Demand Forecasting, Process Streamlining, Root Cause Analysis, Service Performance, Service Design, Budget Management, Service Incident, SLA Compliance, Problem Resolution, Needs And Wants, Quality Assurance, Strategic Focus, Community Engagement, Service Coordination, Clear Delivery, Governance Structure, Diversification Approach, Service Integration, User Support, Workflow Automation, Service Implementation, Feedback Collection, Proof Of Delivery, Resource Utilization, Service Orientation, Business Continuity, Systems Review, Team Self-Evaluation, Delivery Timelines, Service Automation, Service Execution, Staffing Process, Data Analysis, Service Response, Knowledge Sharing, Service Knowledge, Capacity Building, Service Collaborations, Service Continuity, Performance Evaluation, Customer Satisfaction, Last Mile Delivery, Streamlined Processes, Deployment Plan, Incident Management, Knowledge Management, Service Reliability, Project Transition Plan, Service Evaluation, Time Management, Service Expansion, Service Quality, Query Management, Ad Supported Models, CMDB Integration, Master Plan, Workflow Management, Object tracking, Release Notes, Enterprise Solution Delivery, Product Roadmap, Continuous Improvement, Interoperability Testing, ERP Service Level, Service Analysis, Request Processing, Process Alignment, Key Performance Indicators, Validation Process, Approval Workflow, System Outages, Partnership Collaboration, Service Portfolio, Code Set, Management Systems, Service Integration and Management, Task Execution, Accessible Design, Service Communication, Audit Preparation, Service Reporting, Service Strategy, Regulatory Requirements, Leadership Skills, Release Roadmap, Service Delivery Approach, Standard Operating Procedures, Policy Enforcement, Collaboration Framework, Transit Asset Management, Service Innovation, Rollout Strategy, Benchmarking Study, Service Fulfillment, Service Efficiency, Stakeholder Engagement, Benchmarking Results, Service Request, Cultural Alignment, Information Sharing, Service Optimization, Process Improvement, Workforce Planning, Information Technology, Right Competencies, Transition Plan, Responsive Leadership, Root Cause Identification, Cost Reduction, Team Collaboration, Vendor Management, Capacity Constraints, IT Staffing, Service Compliance, Customer Support, Feedback Analysis, Issue Resolution, Architecture Framework, Performance Review, Timely Delivery, Service Tracking, Project Management, Control System Engineering, Escalation Process, Resource Management, Service Health Check, Service Standards, IT Service Delivery, Regulatory Impact, Resource Allocation, Knowledge Base, Service Improvement Plan, Process Documentation, Cost Control, Risk Mitigation, ISO 27799, Referral Marketing, Disaster Recovery




    Service Tracking Assessment Dataset - Utilization, Solutions, Advantages, BHAG (Big Hairy Audacious Goal):


    Service Tracking


    Based on the experience so far, I would make adjustments in the shared services journey to improve efficiency, communication, and effectiveness.


    1. Implement automated tracking software to monitor service delivery progress. (Increased efficiency and accuracy)

    2. Utilize real-time dashboards for transparent visibility of service metrics. (Improved decision-making and accountability)

    3. Conduct regular performance reviews with service providers to identify areas for improvement. (Continuous improvement)

    4. Introduce Service Level Agreements (SLAs) to establish clear expectations and targets. (Enhanced service quality and accountability)

    5. Conduct customer satisfaction surveys to gather feedback on service delivery. (Identify areas for improvement and enhance customer experience)

    6. Implement a feedback mechanism for customers to report any issues or concerns. (Prompt resolution of problems)

    7. Use Key Performance Indicators (KPIs) to track progress against service delivery goals. (Measure service efficiency and effectiveness)

    8. Develop a service monitoring team or committee to oversee the performance of shared service providers. (Increased oversight and control)

    9. Incorporate a continuous improvement process to regularly review and refine service delivery procedures. (Enhanced efficiency and effectiveness)

    10. Offer training and development programs for shared service staff to improve their skills and knowledge. (Improved service quality and employee satisfaction)

    CONTROL QUESTION: What changes would you have made in the shared services journey based upon the experience to date?


    Big Hairy Audacious Goal (BHAG) for 10 years from now:

    The big hairy audacious goal for Service Tracking 10 years from now is to become the leading provider of innovative and comprehensive shared services solutions for businesses worldwide. This goal will be achieved by implementing major changes in our shared services journey, based upon the experience gained over the years.

    1. Global Expansion: In the next 10 years, Service Tracking will expand its operations globally and establish a strong presence in key markets across the world. This expansion will help us better understand the diverse needs of different regions and provide tailored solutions accordingly.

    2. Embracing Technology: We will leverage the latest technology advancements such as artificial intelligence, machine learning, and automation to provide a seamless and efficient service experience. This will enable us to deliver faster turnaround times, higher accuracy, and greater cost savings for our clients.

    3. Advanced Analytics: Service Tracking will invest in advanced analytics capabilities to gain valuable insights into customer behavior, trends, and preferences. This information will help us improve our services and develop customized solutions that meet the evolving needs of our clients.

    4. Focus on Customer Experience: The company will have a strong focus on delivering an exceptional customer experience. This includes investing in training and development programs for our employees to ensure they possess the skills and knowledge required to offer the highest level of service to our clients.

    5. Diversify Services Offered: To cater to the changing needs of businesses, Service Tracking will diversify its service offerings beyond the core shared services portfolio. This will include new services such as data management, digital marketing, and cybersecurity, to name a few.

    6. Continuous Improvement: Our journey towards excellence will be never-ending. We will constantly evaluate our processes and services to identify areas of improvement and implement changes that enhance our efficiency and effectiveness.

    7. Partnerships: Service Tracking will collaborate with industry-leading partners to complement our shared services solutions and offer a more comprehensive suite of services to our clients.

    8. Sustainability: As a socially responsible organization, we will incorporate sustainability practices into our operations. This includes adopting eco-friendly technologies and promoting a green culture within the company.

    9. Talent Development: Our goal is to attract and retain top talent by providing a challenging and rewarding work environment. We will focus on developing the skills and capabilities of our employees to adapt to the ever-changing business landscape.

    10. Reputation: In 10 years, Service Tracking aims to be recognized as the go-to provider for shared services solutions globally. Our goal is to build a strong reputation based on our commitment to delivering high-quality services, innovation, and customer satisfaction.

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    Service Tracking Case Study/Use Case example - How to use:



    Case Study: Service Tracking – Transforming Shared Services Journey

    Synopsis:

    Company A is a global pharmaceutical company that operates in over 100 countries. The company has multiple business units and functions, with each of them having their own separate procurement, finance, and HR departments. Over the years, the company had acquired several smaller companies, leading to a complex and decentralized organizational structure. Each of these business units was managing its own services and processes, resulting in inconsistencies, low efficiency, and service quality issues.

    To address these challenges, Company A embarked on a shared services journey to streamline and standardize its processes, reduce costs, and improve service delivery. As part of this journey, the company established a Global Business Services (GBS) center to consolidate and centralize its support functions. Service Tracking, a leading consulting firm, was engaged to support this transformation and ensure its success.

    Methodology:

    Service Tracking adopted a structured approach towards transforming the shared services journey at Company A. The consulting methodology comprised of three main phases - Assessment, Design, and Implementation. Each phase had specific deliverables that were critical to the successful execution of the project.

    Assessment Phase:

    The first phase of the engagement involved conducting an in-depth assessment of the current state of shared services at Company A. This involved conducting interviews and workshops with key stakeholders, analyzing data and performance metrics, and benchmarking against industry best practices. The key deliverables of this phase were a current state analysis report and a gap analysis report. The current state analysis report provided insights into the existing services, processes, and capabilities, identifying areas of improvement, while the gap analysis report outlined the key gaps and opportunities for optimization.

    Design Phase:

    Based on the findings of the assessment phase, Service Tracking developed a future state design for shared services at Company A. This involved defining the target operating model, designing the organization structure, and outlining key processes and procedures. The target operating model was developed based on best practices and tailored to the specific needs and requirements of Company A. The key deliverables of this phase were the future state design document and a roadmap for implementation.

    Implementation Phase:

    The final phase of the engagement involved executing the roadmap and implementing the designed solutions. Service Tracking worked closely with the GBS team at Company A to establish the governance structure, define roles and responsibilities, and develop a change management plan. The key focus areas during this phase were process standardization, technology enablement, and talent management. The implementation was executed in a phased manner, starting with low complex processes and gradually progressing towards more critical ones.

    Deliverables:

    The consulting engagement led by Service Tracking delivered several significant outcomes for Company A. Some of the key deliverables included:

    1. Improved Process Efficiency: The future state design introduced standardized processes and procedures, leading to increased efficiency and reduced turnaround time. This resulted in an overall reduction in FTEs and cost savings.

    2. Enhanced Service Quality: The centralization of services and standardization of processes led to improved service quality and consistency across geographies. The GBS center implemented robust quality control measures to ensure a high level of service delivery.

    3. Technology Enablement: To support the standardized processes and ensure smooth operations, a new ERP system was implemented. This enabled better data visibility and real-time tracking of key performance indicators (KPIs).

    4. Talent Management: The transformation journey also involved upskilling and training of existing employees to align with the new processes and procedures. This helped in building a capable workforce to drive the success of shared services at Company A.

    Implementation Challenges:

    The transformation journey at Company A was not without its share of challenges. The key challenges faced during the implementation phase were as follows:

    1. Resistance to Change: The transformation journey involved significant changes in the way services were delivered and managed. This led to initial resistance from employees who were accustomed to working in silos. The change management plan put in place by Service Tracking helped in addressing these challenges effectively.

    2. Data Integration: As the GBS center consolidated data from multiple systems, ensuring data integration and accuracy posed a challenge. This was addressed by implementing robust data validation and governance processes.

    Key Performance Indicators (KPIs):

    To monitor the success of the transformation journey, Service Tracking defined key performance indicators (KPIs) for Company A. Some of the critical KPIs that were tracked and monitored included:

    1. Process Cycle Time: Measuring the time taken to complete a process allowed for identifying areas of improvement and optimizing processes to reduce cycle time.

    2. Cost Savings: The successful implementation of shared services led to significant cost savings for Company A. The overall cost impact on shared services was closely monitored and reported to the management.

    3. Employee Satisfaction: The transformation journey, although challenging, offered exciting opportunities for employees to upskill and grow within the organization. Employee satisfaction surveys were conducted regularly to track their perception of the change and identify any issues that needed to be addressed.

    Management Considerations:

    The shared services journey at Company A has been successful in streamlining and centralizing its support functions, leading to improved efficiency, cost savings, and service quality. However, as with any transformation initiative, continuous monitoring and improvement are essential to ensure the sustainability of these outcomes. Therefore, it is critical for the management to continue to track KPIs, invest in technology and talent development, and foster a culture of continuous improvement to achieve long-term success.

    Conclusion:

    The transformation journey of shared services at Company A has been a success, thanks to the structured approach adopted by Service Tracking. The consulting methodology implemented by the firm identified key areas of improvement and provided tailored solutions that addressed the challenges faced by the organization. As a result, Company A has achieved significant improvements in efficiency, cost reduction, and service quality. The continuous monitoring of KPIs and fostering a culture of continuous improvement will help in sustaining these outcomes and ensure the success of shared services at Company A in the long run.

    References:
    1. Best Practices on Shared Services Centers - Accenture
    2. The State of Global Shared Services Industry - SSON Analytics
    3. Building the Business Case for Shared Services - McKinsey & Company
    4. Shared Services Success Factors: Keys to Achieving Sustainable Results - Deloitte
    5. Creating Value through Shared Services - HBR
    6. Transforming Shared Services Into Global Business Services - KPMG

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