Content management Toolkit: best-practice templates, step-by-step work plans and maturity diagnostics

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Save time, empower your teams and effectively upgrade your processes with access to this practical Content management Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any Content management related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Content management specific requirements:


STEP 1: Get your bearings

Start with...

  • The latest quick edition of the Content management Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...


STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 657 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Content management improvements can be made.

Examples; 10 of the 657 standard requirements:

  1. Does the organization regularly review and revise its data content management policies to assure that only those data necessary for meeting the needs described above are collected and/or maintained?

  2. The functionality you need in your content management system will depend on the nature of the content youll be managing. Will you be maintaining content in multiple languages or data formats?

  3. When using the proposed system, are process participants able to see only what their security privileges enable them to see (participants see only what they need to perform their activities)?

  4. Can multiple user security profiles be created to control the access to all of the proposed systems features and functions enjoyed by different groups of users?

  5. Will the next release of any software require any data to be converted to a format different than the format required by the current version of the software?

  6. If electing to use a content management system rather than developing an in-house solution, what is initial the fee for purchasing or licensing the software?

  7. Special attention needs to be paid to the inputs and outputs of each application that is, What content is necessary to support or drive the application?

  8. What kind of information (i.e. content) and marketing channels has your organization already and been using to communicate with potential customers?

  9. What SharePoint skills do you currently have in house in terms of SharePoint Administration, Maintenance, Content Owner/Authorship, and Development?

  10. How should projects be phased to allow adequate time for Change Management and organizational acceptance of the selected technologies?


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the Content management book in PDF containing 657 requirements, which criteria correspond to the criteria in...

Your Content management self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the Content management Self-Assessment and Scorecard you will develop a clear picture of which Content management areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough Content management Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:

 

STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Content management projects with the 62 implementation resources:

  • 62 step-by-step Content management Project Management Form Templates covering over 6000 Content management project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Procurement Management Plan: If standardized procurement documents are needed, where can others be found?

  2. Variance Analysis: Are there externalities from having some customers, even if they are unprofitable in the short run?

  3. Variance Analysis: Who are responsible for overhead performance control of related costs?

  4. Quality Management Plan: Can the requirements be traced to the appropriate components of the solution, as well as test scripts?

  5. Requirements Documentation: Where do you define what is a customer, what are the attributes of customer?

  6. Scope Management Plan: Is the assigned Content management project manager a PMP (Certified Content management project manager) and experienced?

  7. Cost Management Plan: Are software metrics formally captured, analyzed and used as a basis for other Content management project estimates?

  8. Lessons Learned: What are your lessons learned that you will keep in mind for the next Content management project you participate in?

  9. Human Resource Management Plan: Are staff skills known and available for each task?

  10. Procurement Audit: Is an appropriated degree of standardization of goods and services respected?

 
Step-by-step and complete Content management Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 Content management project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:

  • 2.1 Content management project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 Content management project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 Content management project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan


3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:

  • 4.1 Content management project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance


5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 Content management project or Phase Close-Out
  • 5.4 Lessons Learned

 

Results

With this Three Step process you will have all the tools you need for any Content management project with this in-depth Content management Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose Content management projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in Content management and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Content management investments work better.

This Content management All-Inclusive Toolkit enables You to be that person.

 

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.

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  • 5
    I have read your book and it's a great work for my business. Thank you.

    Posted by Nguyen Hoang Vu on 5th Sep 2018

    Nguyen Hoang Vu

  • 5
    Thank you. I would very much like to read your publication and share my views on our blog to reach our English and Spanish customers.

    Posted by James S. on 5th Sep 2018

    James S. Account Manager

  • 5
    Thank you so much... Hope to visit Australia someday. Smart IT people... 5 star review.

    Posted by ELLEN C. on 3rd Sep 2018

    ELLEN C. Enterprise Innovation: Business & Information Technology Strategist

  • 5
    Spot on, thank you. Will study your book to help my clients.

    Posted by WALTER H. on 2nd Sep 2018

    WALTER H. Business Coach

  • 5
    JUNE M. Vice President Information Technology, Human Resources and Administrative Services

    Posted by JUNE M. on 5th Aug 2018

    I would love to have a conversation with you, at the moment I am preparing for our annual IT Conference, which I might add, we could have used you as a presenter!

  • 5
    DAVID S. Director Organisational performance

    Posted by DAVID S. on 5th Aug 2018

    Honestly - at the extremely low outlay - the capacity to accelerate your journey, increase productivity and be a more informed buyer (when combined with what actual business problems you are trying to solve) I would be extremely hard pressed to not undertake it.

  • 5
    Thank you, these are great!

    Posted by NATALIE F. on 3rd Aug 2018

    NATALIE F. Healthcare Information Technology Consultant

  • 5
    The Self Assessment is deemed qualified, accurate and comprehensive as a Guidance that Incorporates the NIST Cybersecurity Framework.

    Posted by U.S. DEPARTMENT OF COMMERCE, NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY (NIST) on 2nd Aug 2018

    U.S. DEPARTMENT OF COMMERCE, NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY (NIST)

  • 5
    Thank you again for sharing your expertise with us.

    Posted by Ken W. on 5th Jul 2018

    Ken W. Publisher & VP, Sales and Marketing