GDPR Toolkit: best-practice templates, step-by-step work plans and maturity diagnostics

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"The challenge makes me come to the job every day and work hard. I have a thorough understanding of CPNI and telecom regulations, HIPAA, FISMA, FCRA, GLBA, GDPR and other information security laws and regulations. I'm an experienced, passionate pioneer in technology – a solutions builder, a roll-up-your-sleeves technologist who wants a daily collaborative environment. I identify areas of IT risk in the client environment and opportunities to help them to improve information security, and business processes. I have experience auditing and working with various privacy regulations and compliance requirements such as PCI DSS, CPNI, GDPR, HIPAA, and Federal/State Privacy laws as a Data Risk Advisor. Occasionally people from other organizations will head hunt me. I'm open about it."

Save time, empower your teams and effectively upgrade your processes with access to this practical GDPR Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any GDPR related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated GDPR specific requirements:


STEP 1: Get your bearings

Start with...

  • The latest quick edition of the GDPR Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...


STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 987 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which GDPR improvements can be made.

Examples; 10 of the 987 standard requirements:

  1. If a significant amount of data will be regularly received from vendors/partners, is this data de-identified according to HIPAA privacy standards as a matter of course?

  2. Do we measure Accuracy? One data protection risk lies in the detection rates, specifically the false positive and false negatives, i.e. how many people are mistakenly identified as fraudulent or how many fraudulent claims are not identified?

  3. You keep a record of names; surnames and emails of individuals in a web application. Do these data come under the competence of GDPR? And do both the operator of the web application and you need to treat them that way?

  4. If your GDPR management is conducted by an external company; who would be fined in the event of a personal data leak? Is the responsibility born by you; or can it be contractually transferred to the provider?

  5. If you have historically considered yourself to be a processor to avoid being directly subject to data protection laws, consider revisiting that conclusion. Might you be better off as a controller?

  6. In the event of an investigation, a business' internal discussions will be relevant, as well as these external objective factors. Does the business “envisage the offering of services to” individuals in the Union?

  7. Privacy should not be an afterthought; a bolt-on sometime between the initial coding and delivery of a new system. It should be designed in from the start; peer-reviewed; tested and the data controller needs to be able to show that adequate security is in place; it is monitored; and that the strictest data protection policies will apply by default. If you design your own custom apps; are these the standards you work to? When deploying purchased systems; is privacy set at its tightest by default?

  8. The GDPR provides users (data subjects) with the right to demand data controllers (the organizations holding the data) provide their data back to them; in machine readable form. Are you ready to respond to requests; to collect together all data from all sources on the individuals; and deliver it back?

  9. Traditional data protection principles include fair and lawful data processing; data collection for specified, explicit, and legitimate purposes; accurate and kept up-to-date data; data retention for no longer than necessary. Are additional principles and requirements necessary for IoT applications?

  10.  What will be the policies for data sharing and public access (including provisions for protection of privacy, confidentiality, security, intellectual property rights and other rights as appropriate)?


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the GDPR book in PDF containing 987 requirements, which criteria correspond to the criteria in...

Your GDPR self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the GDPR Self-Assessment and Scorecard you will develop a clear picture of which GDPR areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough GDPR Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:

 

STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage GDPR projects with the 62 implementation resources:

  • 62 step-by-step GDPR Project Management Form Templates covering over 1500 GDPR project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Network Diagram: Exercise: What is the probability that the GDPR project duration will exceed xx weeks?

  2. Responsibility Assignment Matrix: Does the scheduling system identify in a timely manner the status of work?

  3. Stakeholder Management Plan: Are actuals compared against estimates to analyze and correct variances?

  4. Schedule Management Plan: Have stakeholder accountabilities & responsibilities been clearly defined?

  5. Schedule Management Plan: Is the Steering Committee active in GDPR project oversight?

  6. Source Selection Criteria: What common questions or problems are associated with debriefings?

  7. Risk Audit: Does your organization have any policies or procedures to guide its decision-making (code of conduct for the board, conflict of interest policy, etc.)?

  8. Probability and Impact Matrix: Were there any GDPR projects similar to this one in existence?

  9. Activity Duration Estimates: Under these circumstances what would be the best thing to do?

  10. Scope Management Plan: Has adequate time for orientation & training of GDPR project staff been provided for in relation to technical nature of the application and the experience levels of GDPR project personnel?

 
Step-by-step and complete GDPR Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 GDPR project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:

  • 2.1 GDPR project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 GDPR project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 GDPR project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan


3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:

  • 4.1 GDPR project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance


5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 GDPR project or Phase Close-Out
  • 5.4 Lessons Learned

 

Results

With this Three Step process you will have all the tools you need for any GDPR project with this in-depth GDPR Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose GDPR projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in GDPR and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make GDPR investments work better.

This GDPR All-Inclusive Toolkit enables You to be that person.

 

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.

46 Reviews Hide Reviews Show Reviews

  • 5
    CARSTEN B. Experienced safety and quality enabler

    Posted by CARSTEN B. on 4th Sep 2018

    So far I have only had time to browse it very superficially, but form that it looks very comprehensive and at the same time practical. As soon as I find time I will do a short item on it on my literature pages and point risk management professionals in your direction. Have a great day, and all the best!!

  • 5
    I have read your book and it's a great work for my business. Thank you.

    Posted by Nguyen Hoang Vu on 4th Sep 2018

    Nguyen Hoang Vu

  • 5
    I look forward to becoming more familiar with the material and conducting the survey with my employer. So far it looks very comprehensive. Thank you.

    Posted by RON F. on 4th Sep 2018

    RON F. Director Analytics Governance

  • 5
    This is great!

    Posted by GREG C, on 3rd Sep 2018

    GREG C. CEO Managed Service Provider

  • 5
    DAVID S. Director Organisational performance

    Posted by DAVID S. on 2nd Sep 2018

    Honestly - at the extremely low outlay - the capacity to accelerate your journey, increase productivity and be a more informed buyer (when combined with what actual business problems you are trying to solve) I would be extremely hard pressed to not undertake it.

  • 5
    The Honourable Ralph Goodale, Minister of Public Safety and Emergency Preparedness, Canada

    Posted by The Honourable Ralph Goodale, Minister of Public Safety and Emergency Preparedness, Canada on 2nd Sep 2018

    I would like to extend my sincere appreciation. I would also like to thank you for your service in promoting business continuity practices. I wish you every success in your work.

  • 5
    I have been looking at the document, and it is quite extensive.

    Posted by PENGILLY W. on 4th Aug 2018

    PENGILLY W. Director IT & Logistics at a leading University

  • 5
    Awesome!!!!!!

    Posted by JOHN G. on 3rd Aug 2018

    JOHN G. Principal Consultant

  • 5
    MARIETTA W. Senior Consultant

    Posted by MARIETTA W. on 5th Jul 2018

    Standard Requirements is a straightforward guide. It is a tool to help develop a detailed vision of all areas impacted by an implementation, and a useful tool for scoring readiness and implementation quality.