Save time, empower your teams and effectively upgrade your processes with access to this practical IT Procurement Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any IT Procurement related project.
Download the Toolkit and in Three Steps you will be guided from idea to implementation results.
The Toolkit contains the following practical and powerful enablers with new and updated IT Procurement specific requirements:
STEP 1: Get your bearings
- The latest quick edition of the IT Procurement Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.
Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…
- Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation
Then find your goals...
STEP 2: Set concrete goals, tasks, dates and numbers you can track
Featuring 994 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which IT Procurement improvements can be made.
Examples; 10 of the 994 standard requirements:
- Will your organization accept the electronic approval through the workflow system as the signature where the user who provides the final approval is validated and an audit trail it captured?
- Has management assessed your organizations digital readiness and identified the strengths and weaknesses across the business in the context of its digital vision, mission and strategy?
- Why are traditional core processes -- like procurement, spend management, and supply chain management -- newly advantageous when it comes to allowing businesses to transform?
- Is it that the existing system is difficult to use and perceived to be inefficient in sourcing and acquiring goods and services needed by staff at short notice?
- How can a binding framework respond to the procurement of individual contracts or to the changing needs, and to changes in the construction environment itself?
- Are the compliance and procurement functions updating the trade sanctions register and ensuring that it is being complied with across your organization?
- What are the implications for the current procurement business model and its ability to continue its record of accomplishments of the past decades?
- Is it that hard to imagine a world in which regulators force procurement teams to broadcast specific activities in real-time to ensure compliance?
- How confident are you in your department/organizations ability to procure the IT products and services it needs to achieve its mission objectives?
- Is it feasible/reasonable for the Contractor to provide a toll-free Member Call Centre number which is accessible from anywhere in the world?
Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:
- The workbook is the latest in-depth complete edition of the IT Procurement book in PDF containing 994 requirements, which criteria correspond to the criteria in...
Your IT Procurement self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:
- The Self-Assessment Excel Dashboard; with the IT Procurement Self-Assessment and Scorecard you will develop a clear picture of which IT Procurement areas need attention, which requirements you should focus on and who will be responsible for them:
- Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
- Gives you a professional Dashboard to guide and perform a thorough IT Procurement Self-Assessment
- Is secure: Ensures offline data protection of your Self-Assessment results
- Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:
STEP 3: Implement, Track, follow up and revise strategy
The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage IT Procurement projects with the 62 implementation resources:
- 62 step-by-step IT Procurement Project Management Form Templates covering over 1500 IT Procurement project requirements and success criteria:
Examples; 10 of the check box criteria:
- Project Schedule: IT Procurement project work estimates Who is managing the work estimate quality of work tasks in the IT Procurement project schedule?
- Activity Duration Estimates: Is a formal written notice that the contract is complete provided to the seller?
- Stakeholder Management Plan: What procedures will be utilised to ensure effective monitoring of IT Procurement project progress?
- Procurement Audit: Were the documents received scrutinised for completion and adherence to stated conditions before the tenders were evaluated?
- Procurement Audit: Are unsuccessful companies informed why tender failed?
- Procurement Audit: Was additional significant information supplied to all interested parties?
- Decision Log: How effective is maintaining the log at facilitating organizational learning?
- Roles and Responsibilities: What is working well within your organizations performance management system?
- Stakeholder Analysis Matrix: How to measure the achievement of the Development Objective?
- Probability and Impact Assessment: What are the risks involved in appointing external agencies to manage the IT Procurement project?
Step-by-step and complete IT Procurement Project Management Forms and Templates including check box criteria and templates.
1.0 Initiating Process Group:
- 1.1 IT Procurement project Charter
- 1.2 Stakeholder Register
- 1.3 Stakeholder Analysis Matrix
2.0 Planning Process Group:
- 2.1 IT Procurement project Management Plan
- 2.2 Scope Management Plan
- 2.3 Requirements Management Plan
- 2.4 Requirements Documentation
- 2.5 Requirements Traceability Matrix
- 2.6 IT Procurement project Scope Statement
- 2.7 Assumption and Constraint Log
- 2.8 Work Breakdown Structure
- 2.9 WBS Dictionary
- 2.10 Schedule Management Plan
- 2.11 Activity List
- 2.12 Activity Attributes
- 2.13 Milestone List
- 2.14 Network Diagram
- 2.15 Activity Resource Requirements
- 2.16 Resource Breakdown Structure
- 2.17 Activity Duration Estimates
- 2.18 Duration Estimating Worksheet
- 2.19 IT Procurement project Schedule
- 2.20 Cost Management Plan
- 2.21 Activity Cost Estimates
- 2.22 Cost Estimating Worksheet
- 2.23 Cost Baseline
- 2.24 Quality Management Plan
- 2.25 Quality Metrics
- 2.26 Process Improvement Plan
- 2.27 Responsibility Assignment Matrix
- 2.28 Roles and Responsibilities
- 2.29 Human Resource Management Plan
- 2.30 Communications Management Plan
- 2.31 Risk Management Plan
- 2.32 Risk Register
- 2.33 Probability and Impact Assessment
- 2.34 Probability and Impact Matrix
- 2.35 Risk Data Sheet
- 2.36 Procurement Management Plan
- 2.37 Source Selection Criteria
- 2.38 Stakeholder Management Plan
- 2.39 Change Management Plan
3.0 Executing Process Group:
- 3.1 Team Member Status Report
- 3.2 Change Request
- 3.3 Change Log
- 3.4 Decision Log
- 3.5 Quality Audit
- 3.6 Team Directory
- 3.7 Team Operating Agreement
- 3.8 Team Performance Assessment
- 3.9 Team Member Performance Assessment
- 3.10 Issue Log
4.0 Monitoring and Controlling Process Group:
- 4.1 IT Procurement project Performance Report
- 4.2 Variance Analysis
- 4.3 Earned Value Status
- 4.4 Risk Audit
- 4.5 Contractor Status Report
- 4.6 Formal Acceptance
5.0 Closing Process Group:
- 5.1 Procurement Audit
- 5.2 Contract Close-Out
- 5.3 IT Procurement project or Phase Close-Out
- 5.4 Lessons Learned
With this Three Step process you will have all the tools you need for any IT Procurement project with this in-depth IT Procurement Toolkit.
In using the Toolkit you will be better able to:
- Diagnose IT Procurement projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
- Implement evidence-based best practice strategies aligned with overall goals
- Integrate recent advances in IT Procurement and put process design strategies into practice according to best practice guidelines
Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.
Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'
This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make IT Procurement investments work better.
This IT Procurement All-Inclusive Toolkit enables You to be that person.
Includes lifetime updates
Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.