Reducing Costs Toolkit

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Save time, empower your teams and effectively upgrade your processes with access to this practical Reducing Costs Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any Reducing Costs related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Reducing Costs specific requirements:


STEP 1: Get your bearings

Start with...

  • The latest quick edition of the Reducing Costs Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...


STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 934 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Reducing Costs improvements can be made.

Examples; 10 of the 934 standard requirements:

  1. In many cases a BICC can support its own funding through the cost savings realized by eliminating redundant tools or reducing the overhead of expensive support and maintenance contracts. As the BICC becomes more strategic, it becomes more difficult to quantify its intrinsic value. How can you measure better decision making?

  2. IT organizations are often challenged to reduce their overheads and operational costs. Cost reduction initiatives can be difficult to manage and it is essential to target the right areas. Where can costs reasonably be reduced or margins improved without any service disruption or without affecting service levels?

  3. How likely is it that a particular approach will reduce the cost of deploying and managing Big Data analytics and maximize the productivity and efficiency of IT Operations over the deployments expected useful life?

  4. Has management adopted an appropriate and cost effective array of risk responses at the activity level of your organization to reduce inherent risks to levels in line with established risk tolerances?

  5. In a rapidly changing business climate, you see a perceptible sense of urgency for CIOs to tackle the perennial topic of how to reduce IT run costs while supporting growth: How to do more with less?

  6. Does your organization own a license to this third party software now, and is it possible to utilize your organizations current data reduction and analysis capabilities without any additional costs?

  7. Does the solution reduce the overall cycle time and/or cost, or does it just shift it somewhere else, or, even worse, does it increase cycle time and/or cost in another part of the whole process?

  8. What is your spending on genuine new products versus product renewals (improvements and replacements), or product extensions, or product maintenance, or cost reductions and process improvements?

  9. Does the investment support work processes that have been simplified or otherwise redesigned to reduce costs, improve effectiveness, and make maximum use of commercial, off-the-shelf technology?

  10. Has management developed an approach for Risk Management and control based on the amount of risk that can be prudently tolerated considering the costs versus the benefits of reducing the risk?


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the Reducing Costs book in PDF containing 934 requirements, which criteria correspond to the criteria in...

Your Reducing Costs self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the Reducing Costs Self-Assessment and Scorecard you will develop a clear picture of which Reducing Costs areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough Reducing Costs Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:

 

STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Reducing Costs projects with the 62 implementation resources:

  • 62 step-by-step Reducing Costs Project Management Form Templates covering over 1500 Reducing Costs project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Cost Baseline: What is your organizations history in doing similar tasks?

  2. Activity Duration Estimates: Is a Reducing Costs project charter created once a Reducing Costs project is formally recognized?

  3. Planning Process Group: Have operating capacities been created and/or reinforced in partners?

  4. Team Directory: Decisions: is the most suitable form of contract being used?

  5. Procurement Management Plan: Is the steering committee active in Reducing Costs project oversight?

  6. Milestone List: How difficult will it be to do specific activities on this Reducing Costs project?

  7. Human Resource Management Plan: Are Reducing Costs project team members involved in detailed estimating and scheduling?

  8. Quality Audit: What are the main things that hinder your ability to do a good job?

  9. Project Performance Report: To what degree are the structures of the formal organization consistent with the behaviors in the informal organization?

  10. Procurement Audit: Does your organization have an administrative timetable to assist the staff in implementing the budget calendar?

 
Step-by-step and complete Reducing Costs Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 Reducing Costs project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:

  • 2.1 Reducing Costs project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 Reducing Costs project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 Reducing Costs project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan


3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:

  • 4.1 Reducing Costs project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance


5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 Reducing Costs project or Phase Close-Out
  • 5.4 Lessons Learned

 

Results

With this Three Step process you will have all the tools you need for any Reducing Costs project with this in-depth Reducing Costs Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose Reducing Costs projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in Reducing Costs and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Reducing Costs investments work better.

This Reducing Costs All-Inclusive Toolkit enables You to be that person.

 

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.