Strategic Sourcing Toolkit

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Establish relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standard or other contract changes and are formally reviewed and approved by legal/risk management.

More Uses of the Strategic Sourcing Toolkit:

  • Ensure your organization informs other departments of all relevant information regarding shortages in materials, supplier movements, delivery lead times and individual supply situations.

  • Identify, build, and maintain mutually beneficial relationships, partnerships, and alliances with select suppliers through Supplier Relationship Development programs.

  • Develop spend strategies, identify potential suppliers, analyze supplier capabilities, select suppliers and determine prices, terms, and conditions of agreements.

  • Secure that your organization promotes and supports the participation of staff in applying the principle/model of continuous improvement to improve existing processes and enhance the effective utilization of resources.

  • Develop supplier relationships while continuing to support the KPIs of cost savings, cost containment, supplier quality, inventory management, and on time deliveries of raw materials and supplies.

  • Secure that your organization recommends and justifies strategic sourcing initiatives by using data mining tools to conduct spend analysis, prepare supporting reports/spreadsheets and comparisons.

  • Establish that your organization implements cost reduction opportunities by employing techniques of price/cost analysis, negotiations, strategic sourcing and value engineering.

  • Ensure items for new developments are in compliance with your contracting agreements and procurement policies and are standard product choices.

  • Make sure that your organization creates and builds internal consensus for sourcing strategies at commodity or supplier level, considering all relevant aspects (market, suppliers, all using Product Groups).

  • Audit: closely collaborate with managers, sourcing professionals and decision makers to determine the long term needs of your organization and establish appropriate sourcing and procurement strategies and processes.

  • Utilize strategic sourcing process when appropriate to test pricing in the supply market and establish best cost contracts (total cost of ownership).

  • Foster good teamwork between Contracting Operations and Strategic Sourcing teams, ensuring good process design and controls, with focus on customer service and positive engagement scores.

  • Ensure a data driven approach to category management and sourcing, leveraging decision quality data and high quality analytics to deliver insights, capabilities and results.

  • Confirm your organization supports successful supplier negotiations focused on total cost and ensures all business terms are clearly outlined in any end agreements with vendors.

  • Support efforts to assess and enhance strategic sourcing processes across categories of suppliers, engaging existing and new vendors to negotiate best value, pricing and other relevant terms in contracts.

  • Create standardized agreements, contracts and standing orders with qualified vendors, which contain the benefits price, service, technology, inventory management, quality, etc.

  • Provide information to operations teams, development staff and other internal sources so that compliance can be easily enforced according to organization policy.

  • Support the vendor data management / vendor master maintenance processes through adherence to established payment terms and identifying the need for new or updated data information.

  • Pilot: internal stakeholder management, data/information management, category management, process redesign and continuous improvement expertise, project management and performance measurement skills.

  • Systematize: in alignment with strategic sourcing, provide analysis to determine the appropriate transportation costs, times and impacts for new products introduction.

  • Establish: overall responsibility for the strategic sourcing of materials to support procurement requirements through source selection, supplier relationships, cost reduction negotiation, delivery and quality performance.

  • Execute cost reduction initiatives via strategic sourcing, supplier concentration, local agreements, new supplier development, forward buy, and freight reduction.

  • Make sure that your organization develops and maintains awareness of changing commodity related business trends in the marketplace and the possible impact to your organization.

  • Develop performance monitoring systems, and manage supplier performance to ensure that contract terms and conditions are being met or exceeded.

  • Confirm your organization prepares and/or review monthly reports of Key Performance Indicators (KPI) for Supply Chain to ensure operational efficiencies and financial accountability.


Save time, empower your teams and effectively upgrade your processes with access to this practical Strategic Sourcing Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any Strategic Sourcing related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Strategic Sourcing specific requirements:

STEP 1: Get your bearings

Start with...

  • The latest quick edition of the Strategic Sourcing Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...

STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 996 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Strategic Sourcing improvements can be made.

Examples; 10 of the 996 standard requirements:

  1. What type of cloud services or resources is your organization currently using or considering using to support your organizations strategic business initiatives?

  2. What legislative or oversight actions should be taken to increase the implementation of strategic sourcing of IT commodities and services?

  3. How does your business overcome the vulnerabilities in its supply chain and turn strategic sourcing safeguards into competitive advantage?

  4. What strategies to adopt to ensure compatibility for development and testing environments between onshore and offshore?

  5. How do you pursue improvement initiatives related to process integration and standardization with and among vendors?

  6. What are the key performance metrics to compare your organization with others that have adopted strategic sourcing?

  7. How are other organizations investing in talent development approaches that help people learn to apply knowledge?

  8. When are your organizations going to see the guidelines with which to make the reporting requirements to you?

  9. Is sufficient analysis in place for your organization to make the right strategic decisions and move ahead?

  10. How to assess the business continuity risks in offshore operations and how to evolve mitigation strategies?

Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the Strategic Sourcing book in PDF containing 996 requirements, which criteria correspond to the criteria in...

Your Strategic Sourcing self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the Strategic Sourcing Self-Assessment and Scorecard you will develop a clear picture of which Strategic Sourcing areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough Strategic Sourcing Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:


STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Strategic Sourcing projects with the 62 implementation resources:

  • 62 step-by-step Strategic Sourcing Project Management Form Templates covering over 1500 Strategic Sourcing project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Stakeholder Management Plan: Does a documented Strategic Sourcing project organizational policy & plan (i.e. governance model) exist?

  2. Activity Duration Estimates: Are resource rates available to calculate Strategic Sourcing project costs?

  3. Probability and Impact Matrix: What is your anticipated volatility of the requirements?

  4. Lessons Learned: How timely were Progress Reports provided to the Strategic Sourcing project Manager by Team Members?

  5. Source Selection Criteria: What benefits are accrued from issuing a DRFP in advance of issuing a final RFP?

  6. Human Resource Management Plan: Specific - is the objective clear in terms of what, how, when, and where the situation will be changed?

  7. Activity Duration Estimates: Are time, scope, cost, and quality monitored throughout the Strategic Sourcing project?

  8. Quality Audit: Is the continuing professional education of key personnel account fored in detail?

  9. Stakeholder Management Plan: What are the procedures and processes to be followed for purchases, including approval and authorisation requirements?

  10. Activity Duration Estimates: Account for the make-or-buy process and how to perform the financial calculations involved in the process. What are the main types of contracts if you do decide to outsource?

Step-by-step and complete Strategic Sourcing Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 Strategic Sourcing project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix

2.0 Planning Process Group:

  • 2.1 Strategic Sourcing project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 Strategic Sourcing project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 Strategic Sourcing project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan

3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log

4.0 Monitoring and Controlling Process Group:

  • 4.1 Strategic Sourcing project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance

5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 Strategic Sourcing project or Phase Close-Out
  • 5.4 Lessons Learned



With this Three Step process you will have all the tools you need for any Strategic Sourcing project with this in-depth Strategic Sourcing Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose Strategic Sourcing projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in Strategic Sourcing and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Strategic Sourcing investments work better.

This Strategic Sourcing All-Inclusive Toolkit enables You to be that person.


Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.