IT PMO Toolkit

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Confirm your organization participates in various phases of the Project Life Cycle to ensure customer business and Technical Requirements are captured and validated, business benefits are defined and measurable, requirements are translated into Project Scope and actual project benefits are measured and documented.

More Uses of the IT PMO Toolkit:

  • Lead the development of strategic and tactical planning activities, and team up with IT PMO, business users, and technical peers to provide solution estimates; lead the Problem Management process.

  • Ensure you possess the command skills needed to run smooth operations and socialize future solutions throughout the Supply Chain Organization and get leadership consensus.

  • Create the case for new PMP systems, and once selected, drive the successful implementation and adoption of the new tools in combination with improved PMP processes.

  • Assure your operation performs enterprise analysis of systems to determine the essential activities and needs of the system by identifying patterns, gaps and inconsistencies while defining the functional and supplementary characteristics of an acceptable solution.

  • Manage: proactively measure and monitor project progress, identifying and managing project risks and issues, and employing mitigation tactics, Issue Resolution and/or escalation procedures as appropriate.

  • Make sure that your team coordinates communication with all areas of the enterprise that impacts the scope, budget, risk and resources (people/money) of the work effort being managed.

  • Ensure your enterprise performs Requirements Analysis with a focus on adding value to thE Business by providing more detailed project objectives; Business Needs analysis; trade off analysis; requirements feasibility; risk analysis; and cost Benefit Analysis.

  • Systematize: leverage technology, as jira, to provide a standardized, consistent and organized platform to aid in effective planning, managing and forecasting of projects.

  • Confirm your organization oversees the development and implementation of information Security Infrastructure, procedures, and standards in order to protect all data of the Authority from Cybersecurity threats.

  • Manage work with it, PMO and users to identify and develop System Requirements taking into account desired results, hardware limitations and operating requirements.

  • Methodize: continuously adhere to Project Management Standards, processes, and procedures to ensure that products and services meet the client requirements in a cost efficient manner.

  • Standardize: partner with Supply Chain, manufacturing and planning leadership to understand capability needs and to improve the overall efficiency of planning teams.

  • Establish that your project provides technology vision and leadership and day to day Management Of Information Technology (IT) application, network, security, and hardware systems throughout the Authority.

  • Develop and maintain fully integrated project plans which specify project goals, deliverables, staffing, scheduling, Risk Assessment, Contingency Planning, Resource Allocation and Cost Analysis.

  • Confirm your strategy ensures that the productivity and actions of that group meet/support the overall operational goals of your organization as established by department leadership.

  • Establish that your enterprise facilitates among the PMO stakeholders and Organizational Leadership a consensus around the mission and vision of the PMO organization to foster a Project Management oriented culture and mindset.

  • Confirm your venture participates in, coaches leadership, and drive improvement for KPI Management across your organization to ensure activities are aligned with Business Objectives.

  • Contribute, in cooperation with other members of the IT PMO Organization, to the Continuous Improvement of standard Project Management processes and tools.

  • Devise: work closely with customers and business analyzing to assure expectations are being met throughout initiative and that the customer accepts and is satisfied with final product.

  • Be certain that your strategy expands or modifies the system to serve new purposes or improve work flow; references technological trends to suggest technical solutions to enhance the Competitive Edge of thE Business.

  • Secure that your corporation evaluates the performance of management and supervisory staff for compliance with Authority Programs And Policies and attainment of goals and objectives.

  • Confirm your project ensures that an effective risk escalation process is used through KPI Management and Strategy Deployment, and that barriers to effective project execution are identified and addressed quickly.

  • Confirm your design complies; interfaces with IT PMO, architecture, and service Delivery Teams among others in support of delivering timely, qualitative, robust and scalable solutions.

  • Ensure you overhaul; build and maintain positive working relationships with the PMO/IT Department, associated project Team Members, other departments, and vendors involved in the assigned projects.

  • Drive activities to achieve measurable outcomes by managing schedule, resource, scope, deliverables, budget, risk, issue, dependency, Vendor Relationship and communications.

  • Ensure your organization leads the establishment of a Project Management Community Of Practice to facilitate collaboration and Best Practice sharing among Project Managers and key PMO stakeholders.

  • Manage work with vendors, executives, staff and users to find the best technological means to meet Business Needs while maintaining infrastructure and process standards.

  • Consult with business unIt Management to identify and document Business Needs and objectives, current operational procedures and problems in the area of Information Technology Management and controls.

  • Confirm your business understands business problems and opportunities in the context of the requirements and recommends solutions that enable your organization to achieve its goals.

  • Establish that your corporation provides timely updates to Program Management, functional leads, IT PMO, and Key Stakeholders by producing regular Status Reports and steering governance updates.


Save time, empower your teams and effectively upgrade your processes with access to this practical IT PMO Toolkit and guide. Address common challenges with best-practice templates, step-by-step Work Plans and maturity diagnostics for any IT PMO related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated IT PMO specific requirements:

STEP 1: Get your bearings

Start with...

  • The latest quick edition of the IT PMO Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a Data Driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...

STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 999 new and updated case-based questions, organized into seven core areas of Process Design, this Self-Assessment will help you identify areas in which IT PMO improvements can be made.

Examples; 10 of the 999 standard requirements:

  1. Is the Quality Assurance team identified?

  2. How do senior leaders actions reflect a commitment to the organizations IT PMO values?

  3. What does your Operating model cost?

  4. How do senior leaders deploy your organizations vision and values through your leadership system, to the workforce, to key suppliers and partners, and to customers and other stakeholders, as appropriate?

  5. Do you, as a leader, bounce back quickly from setbacks?

  6. Is there a high likelihood that any recommendations will achieve their intended results?

  7. What practices helps your organization to develop its capacity to recognize patterns?

  8. Do you combine technical expertise with Business Knowledge and IT PMO Key topics include lifecycles, development approaches, requirements and how to make your organization case?

  9. Are the units of measure consistent?

  10. What kind of crime could a potential new hire have committed that would not only not disqualify him/her from being hired by your organization, but would actually indicate that he/she might be a particularly good fit?

Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the IT PMO book in PDF containing 994 requirements, which criteria correspond to the criteria in...

Your IT PMO self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the IT PMO Self-Assessment and Scorecard you will develop a clear picture of which IT PMO areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough IT PMO Self-Assessment
    • Is secure: Ensures offline Data Protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:


STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage IT PMO Projects with the 62 implementation resources:

Examples; 10 of the check box criteria:

  1. Cost Management Plan: Eac -estimate at completion, what is the total job expected to cost?

  2. Activity Cost Estimates: In which phase of the Acquisition Process cycle does source qualifications reside?

  3. Project Scope Statement: Will all IT PMO Project issues be unconditionally tracked through the Issue Resolution process?

  4. Closing Process Group: Did the IT PMO Project Team have enough people to execute the IT PMO Project plan?

  5. Source Selection Criteria: What are the guidelines regarding award without considerations?

  6. Scope Management Plan: Are Corrective Actions taken when actual results are substantially different from detailed IT PMO Project plan (variances)?

  7. Initiating Process Group: During which stage of Risk planning are risks prioritized based on probability and impact?

  8. Cost Management Plan: Is your organization certified as a supplier, wholesaler, regular dealer, or manufacturer of corresponding products/supplies?

  9. Procurement Audit: Was a formal review of tenders received undertaken?

  10. Activity Cost Estimates: What procedures are put in place regarding bidding and cost comparisons, if any?

Step-by-step and complete IT PMO Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

2.0 Planning Process Group:

3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log

4.0 Monitoring and Controlling Process Group:

  • 4.1 IT PMO Project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance

5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 IT PMO Project or Phase Close-Out
  • 5.4 Lessons Learned



With this Three Step process you will have all the tools you need for any IT PMO Project with this in-depth IT PMO Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose IT PMO Projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based Best Practice strategies aligned with overall goals
  • Integrate recent advances in IT PMO and put Process Design strategies into practice according to Best Practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make IT PMO investments work better.

This IT PMO All-Inclusive Toolkit enables You to be that person.


Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.