PMO Toolkit

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Save time, empower your teams and effectively upgrade your processes with access to this practical PMO Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any PMO related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated PMO specific requirements:


STEP 1: Get your bearings

Start with...

  • The latest quick edition of the PMO Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...


STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 949 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which PMO improvements can be made.

Examples; 10 of the 949 standard requirements:

  1. A PPO, while providing meaningful tactical help, will always be second-guessed by the senior management team, especially during hard times. the executives, always challenged to provide a better bottom line, will constantly ask, do we really need this overhead? How do you manage this?

  2. Establishing a PPO at a low level means that the manager has to swim against the main stream political current of not just those in the market side of the business but all of the it work force as well. Is your PPO established at the right level?

  3. Assume that a central project management office does not exist for any of the business units or the enterprise. what is the possibility that all of these projects will deliver on time or ahead of schedule?

  4. What are the Continuous Monitoring (ConMon) roles and responsibilities associated with the FedRAMP Program Management Office (PMO) for a FedRAMP organization Authorization?

  5. If you were given the authority, what would you do in your organization to make it easier to learn from project work and share lessons learned with your team and others?

  6. What are the risks inherent in measuring a PPO based solely on the number of projects completed or on the net present value of projects, according to current standards?

  7. If the PMO will face the necessity of facilitating organization-wide change, with whom will they collaborate (e.g. with your organization Development Officer)?

  8. Although the fedramp pmo does not provide a template for contingency plans and incident response plans, is there any information that needs to be included?

  9. What would make a project manager cooperate with the PPO by using the PPOs resource pool definitions and submitting a resource-based project plan?

  10. How are you assessing the environment calls for an investigation into the projects impact to know if it will it be very high profile or low key?


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the PMO book in PDF containing 949 requirements, which criteria correspond to the criteria in...

Your PMO self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the PMO Self-Assessment and Scorecard you will develop a clear picture of which PMO areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough PMO Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:

 

STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage PMO projects with the 62 implementation resources:

  • 62 step-by-step PMO Project Management Form Templates covering over 1500 PMO project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. WBS Dictionary: Are estimates of costs at completion generated in a rational, consistent manner?

  2. Probability and Impact Assessment: Do the people have the right combinations of skills?

  3. Cost Baseline: Are procedures defined by which the cost baseline may be changed?

  4. Procurement Audit: Were the documents received scrutinised for completion and adherence to stated conditions before the tenders were evaluated?

  5. Stakeholder Analysis Matrix: Is there a clear description of the scope of practice of the PMO projects educators?

  6. Assumption and Constraint Log: Have adequate resources been provided by management to ensure PMO project success?

  7. Work Breakdown Structure: How will you and your PMO project team define the PMO projects scope and work breakdown structure?

  8. Risk Data Sheet: What do people affected think about the need for, and practicality of preventive measures?

  9. Activity Duration Estimates: If the optimiztic estimate for an activity is 12days, and the pessimistic estimate is 18days, what is the standard deviation of this activity?

  10. Procurement Audit: Is there management monitoring of transactions and balances?

 
Step-by-step and complete PMO Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 PMO project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:

  • 2.1 PMO project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 PMO project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 PMO project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan


3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:

  • 4.1 PMO project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance


5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 PMO project or Phase Close-Out
  • 5.4 Lessons Learned

 

Results

With this Three Step process you will have all the tools you need for any PMO project with this in-depth PMO Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose PMO projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in PMO and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make PMO investments work better.

This PMO All-Inclusive Toolkit enables You to be that person.

 

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.