Managed Shadow IT Toolkit

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Save time, empower your teams and effectively upgrade your processes with access to this practical Managed Shadow IT Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any Managed Shadow IT related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Managed Shadow IT specific requirements:


STEP 1: Get your bearings

Start with...

  • The latest quick edition of the Managed Shadow IT Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...


STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 999 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Managed Shadow IT improvements can be made.

Examples; 10 of the 999 standard requirements:

  1. How do you restrict the sharing of data to an approved corporate instance of a SaaS application or IaaS instance when there are unapproved services running in the same clouds?

  2. Does your organization have backup and recovery capabilities to restore information, if necessary, after a security breach or loss of data due to a ransomware attack?

  3. Does the cloud solution have a cost-effective data migration process that preserves content structure and integrity and ensures uninterrupted access to critical data?

  4. How can an administrator possibly secure your organization from cyber-attacks with widespread adoption of applications that may have exploitable vulnerabilities?

  5. What is the potential financial impact of a network outage due to a security breach, or loss of access to data and systems due to a ransomware attack?

  6. How often do you experience Line of Business managers going outside the IT department to secure technology based applications or business solutions?

  7. Does the solution benefit from contextual information like geo-location, time, and login behavior to determine the level of trust around each login?

  8. How should organizations allocate IT task responsibilities for identified Shadow IT instances between your organization workgroup and the IT unit?

  9. Is shame a mediating factor of neutralization techniques and organizational policy violations, specifically in the context of Shadow IT?

  10. When asked, are you content with the ratio of data driven decisions to other types of decision making in your organization?


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the Managed Shadow IT book in PDF containing 999 requirements, which criteria correspond to the criteria in...

Your Managed Shadow IT self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the Managed Shadow IT Self-Assessment and Scorecard you will develop a clear picture of which Managed Shadow IT areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough Managed Shadow IT Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:

 

STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Managed Shadow IT projects with the 62 implementation resources:

  • 62 step-by-step Managed Shadow IT Project Management Form Templates covering over 1500 Managed Shadow IT project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Quality Metrics: Where did complaints, returns and warranty claims come from?

  2. Probability and Impact Matrix: While preparing your risk responses, you identify additional risks. What should you do?

  3. WBS Dictionary: Is each control account assigned to a single organizational element directly responsible for the work and identifiable to a single element of the CWBS?

  4. Variance Analysis: Is work progressively subdivided into detailed work packages as requirements are defined?

  5. Lessons Learned: How effective was the documentation that you received with the Managed Shadow IT project product/service?

  6. Monitoring and Controlling Process Group: Key stakeholders to work with. How many potential communications channels exist on the Managed Shadow IT project?

  7. Risk Management Plan: People risk -are people with appropriate skills available to help complete the Managed Shadow IT project?

  8. Project Schedule: What documents, if any, will the subcontractor provide (eg Managed Shadow IT project schedule, quality plan etc)?

  9. Procurement Management Plan: Are the appropriate IT resources adequate to meet planned commitments?

  10. Resource Breakdown Structure: Is there anything planned that does not need to be here?

 
Step-by-step and complete Managed Shadow IT Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 Managed Shadow IT project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:

  • 2.1 Managed Shadow IT project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 Managed Shadow IT project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 Managed Shadow IT project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan


3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:

  • 4.1 Managed Shadow IT project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance


5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 Managed Shadow IT project or Phase Close-Out
  • 5.4 Lessons Learned

 

Results

With this Three Step process you will have all the tools you need for any Managed Shadow IT project with this in-depth Managed Shadow IT Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose Managed Shadow IT projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in Managed Shadow IT and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Managed Shadow IT investments work better.

This Managed Shadow IT All-Inclusive Toolkit enables You to be that person.

 

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.