Shadow IT Toolkit

$249.00
Availability:
Downloadable Resources, Instant Access

Save time, empower your teams and effectively upgrade your processes with access to this practical Shadow IT Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any Shadow IT related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Shadow IT specific requirements:


STEP 1: Get your bearings

Start with...

  • The latest quick edition of the Shadow IT Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...


STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 991 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Shadow IT improvements can be made.

Examples; 10 of the 991 standard requirements:

  1. How do you restrict the sharing of data to an approved corporate instance of a SaaS application or IaaS instance when there are unapproved services running in the same clouds?

  2. Does your organization have backup and recovery capabilities to restore information, if necessary, after a security breach or loss of data due to a ransomware attack?

  3. Does the cloud solution have a cost-effective data migration process that preserves content structure and integrity and ensures uninterrupted access to critical data?

  4. How can an administrator possibly secure your organization from cyber-attacks with widespread adoption of applications that may have exploitable vulnerabilities?

  5. What is the potential financial impact of a network outage due to a security breach, or loss of access to data and systems due to a ransomware attack?

  6. How often do you experience Line of Business managers going outside the IT department to secure technology based applications or business solutions?

  7. Does the solution benefit from contextual information like geo-location, time, and login behavior to determine the level of trust around each login?

  8. How should organizations allocate IT task responsibilities for identified Shadow IT instances between your organization workgroup and the IT unit?

  9. Is shame a mediating factor of neutralization techniques and organizational policy violations, specifically in the context of Shadow IT?

  10. When asked, are you content with the ratio of data driven decisions to other types of decision making in your organization?


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the Shadow IT book in PDF containing 991 requirements, which criteria correspond to the criteria in...

Your Shadow IT self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the Shadow IT Self-Assessment and Scorecard you will develop a clear picture of which Shadow IT areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough Shadow IT Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:

 

STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Shadow IT projects with the 62 implementation resources:

  • 62 step-by-step Shadow IT Project Management Form Templates covering over 1500 Shadow IT project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Schedule Management Plan: Are there any activities or deliverables being added or gold-plated that could be dropped or scaled back without falling short of the original requirement?

  2. Procurement Management Plan: Do Shadow IT project teams & team members report on status / activities / progress?

  3. Risk Management Plan: Was an original risk assessment/risk management plan completed?

  4. Cost Baseline: Have all approved changes to the Shadow IT project requirement been identified and impact on the performance, cost, and schedule baselines documented?

  5. Procurement Audit: In the set up of the system and in the award of contracts were only electronic means used?

  6. Stakeholder Management Plan: What are the procedures and processes to be followed for purchases, including approval and authorisation requirements?

  7. Probability and Impact Assessment: Is the customer willing to commit significant time to the requirements gathering process?

  8. Project Portfolio management: What are the four types of portfolios a PMO must focus on?

  9. Project Schedule: If there are any qualifying green components to this Shadow IT project, what portion of the total Shadow IT project cost is green?

  10. Roles and Responsibilities: Once the responsibilities are defined for the Shadow IT project, have the deliverables, roles and responsibilities been clearly communicated to every participant?

 
Step-by-step and complete Shadow IT Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 Shadow IT project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:

  • 2.1 Shadow IT project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 Shadow IT project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 Shadow IT project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan


3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:

  • 4.1 Shadow IT project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance


5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 Shadow IT project or Phase Close-Out
  • 5.4 Lessons Learned

 

Results

With this Three Step process you will have all the tools you need for any Shadow IT project with this in-depth Shadow IT Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose Shadow IT projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in Shadow IT and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Shadow IT investments work better.

This Shadow IT All-Inclusive Toolkit enables You to be that person.

 

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.