Procurement Processes Toolkit

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Be accountable for developing enterprise architecture standards and facilitate the adherence and governance of related project activity through controls in PMO, Project/Solution Development Lifecycle, Change Management, and Procurement processes.

More Uses of the Procurement Processes Toolkit:

  • Drive improvements in the planning and procurement processes reducing variation, disruptions, and issues of the processes, while improving process cycle time and decision models.

  • Assure your organization directs the management of your organizations procurement processes.

  • Ensure you do recommend additional security solutions or enhancements to existing security solutions to improve overall enterprise security as per the enterprises existing procurement processes.

  • Methodize: actively drive efficiency and effectiveness of the operational procurement processes and activities, by implementing procurement best practices and standards.

  • Confirm your organization contributes to the development of new procurement processes and procedures.

  • Ensure internal customers adhere to the delegation of authority and procurement processes.

  • Oversee: through the established corporate procurement processes.

  • Develop and deploy creative sourcing strategies and innovative procurement processes to aid business performance.

  • Guide: review, advise on, develop and recommend operating unit wide or organization wide procurement processes and systems, procedures and policies.

  • Arrange that your organization develops new methods and implementation tools to facilitate efficient procurement processes.

  • Ensure internal customers adhere to the procurement processes.

  • Guide: mastery of procurement processes (sourcing and operational) in your organization to business context.

  • Lead: procurement processes and systems.

 

Save time, empower your teams and effectively upgrade your processes with access to this practical Procurement Processes Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any Procurement Processes related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Procurement Processes specific requirements:


STEP 1: Get your bearings

Start with...

  • The latest quick edition of the Procurement Processes Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...


STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 994 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Procurement Processes improvements can be made.

Examples; 10 of the 994 standard requirements:

  1. Are all purchase orders, goods receipts, invoices, and payment transactions stored in a central repository that can be queried and exported in part, or in full, for spend analysis at any time?

  2. Is the level of decision making and associated delegation consistent with the significance and complexity of implementation procurement and contract management processes?

  3. What steps have been taken to streamline procurement of relief materials at the time of crisis that the process is transparent on the one hand and is quick on the other?

  4. What type of method uses a weighting ranking system for quantifying qualitative data to minimize the effect of personal bias during the process of selecting a seller?

  5. Which techniques can help a project manager review a suppliers internal work processes to ensure compliance to standards during the production of the deliverables?

  6. Are the right skills, experiences and competencies present in the acquisition workgroup and are the necessary outside specialists involved in part of the process?

  7. Will innovation policies of the future be less focused on innovation system processes and more focused on its objectives, the characteristics of innovations?

  8. Is the performance of the procurement function/unit benchmarked with other procurement functions/units in the different stages of the procurement process?

  9. What procurement/product strategies and processes do you believe your industry needs to focus on and what is changing in the way parts are acquired?

  10. Are you able to deliver purchase orders, purchase order changes, purchase order requests, and goods receipts electronically to your suppliers?


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the Procurement Processes book in PDF containing 994 requirements, which criteria correspond to the criteria in...

Your Procurement Processes self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the Procurement Processes Self-Assessment and Scorecard you will develop a clear picture of which Procurement Processes areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough Procurement Processes Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:

 

STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Procurement Processes projects with the 62 implementation resources:

  • 62 step-by-step Procurement Processes Project Management Form Templates covering over 1500 Procurement Processes project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Change Management Plan: Have the approved procedures and policies been published?

  2. Stakeholder Management Plan: Are milestone deliverables effectively tracked and compared to Procurement Processes project plan?

  3. Activity Duration Estimates: Do procedures exist describing how the Procurement Processes project scope will be managed?

  4. Planning Process Group: To what extent have the target population and participants made the activities own, taking an active role in it?

  5. Human Resource Management Plan: Is the assigned Procurement Processes project manager a PMP (Certified Procurement Processes project manager) and experienced?

  6. Scope Management Plan: Which statement about customer expectations is not true?

  7. Risk Audit: Does the adoption of a business risk audit approach change internal control documentation and testing practices?

  8. Scope Management Plan: Has a structured approach been used to break work effort into manageable components (WBS)?

  9. Lessons Learned: What was the methodology behind successful learning experiences, and how might they be applied to the broader challenge of your organizations knowledge management?

  10. Variance Analysis: Are all authorized tasks assigned to identified organizational elements?

 
Step-by-step and complete Procurement Processes Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 Procurement Processes project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:

  • 2.1 Procurement Processes project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 Procurement Processes project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 Procurement Processes project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan


3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:

  • 4.1 Procurement Processes project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance


5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 Procurement Processes project or Phase Close-Out
  • 5.4 Lessons Learned

 

Results

With this Three Step process you will have all the tools you need for any Procurement Processes project with this in-depth Procurement Processes Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose Procurement Processes projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in Procurement Processes and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Procurement Processes investments work better.

This Procurement Processes All-Inclusive Toolkit enables You to be that person.

 

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.