Contract Management Toolkit

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Review terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, Intellectual Property, termination provisions, indemnification and all other potential risk areas and recommend risk mitigation strategies.

More Uses of the Contract Management Toolkit:

  • Collaborate with Contract Management and data teaM And Any others as circumstances dictate to facilitate Knowledge Transfer and deliver optimal results.

  • Be accountable for representing your organization in consultations with key officials concerning technical elements of Contract Management, contract funding, policies, and legislation.

  • Coordinate and lead meetings involving numerous stakeholders from across the business to collect and incorporate agreement feedback.

  • Ensure for each agreement that procedures are followed for the integrity of your organization Contract Management database and records retention policies.

  • Be accountable for acting as a Procurement contact engaging with business stakeholders to drive execution of contracting and sourcing activities.

  • Perform SLA Contract Management and oversee contract operations for all IT infrastructure Service Levels, govern Service Providers.

  • Advise various levels of leadership regarding contractual rights and obligations and interpretation of terms and conditions.

  • Develop contracts, contractual relationships, and Contract Management to deliver Continuous Improvement in the delivery of goods and services by the supply base.

  • Ensure you amplify; lead cross functional team of pricing, procurement, Contract Management and analytics personnel to drive Operational Excellence.

  • Identify performance gaps, trends, and process enhancements to improve customer interactions, training, procedures, and/or system enhancements.

  • Manage and lead the execution of existing Managed Services Contract Management, Change Control and governance activities for all active contracts, in partnership and support from partnering legal, sourcing and other applicable support teams.

  • Be accountable for performing necessary systematic Corrective Action on issues related to supplier purchase orders or contract non compliance.

  • Oversee: Contract Management, Financial Management, operations, quality, Inventory Management, warehouse management, parts sales / overall Customer Service, sales, and facilities maintenance.

  • Ensure you gain; build upon organization acquired knowledge to solve actual business and financial issues associated with contract closeout.

  • Lead the development and delivery of contract/commercial training modules for Contract Management staff on a specific project or account.

  • Pilot: work closely with corporate purchasing and legal to develop and implement purchasing and Contract Management instructions, policies, and procedures.

  • Steer: Contract Management Review to ensure specific requirements are present, appropriate review and signing authority is present.

  • Confirm your enterprise establishes work priorities and coordinates activities of other administrative personnel to meet work deadlines and ensure timely provision of administrative support to department/organization personnel.

  • Communicate and partner with Original Animation, Business and Legal Affairs team members regarding contractual rights and obligations.

  • Manage the relationships with vendors for Cost Effectiveness, maintain a vendor repository to ensure effective Contract Management and Vendor Relationships, and ensure that Change Management procedures/methodologies are used.

  • Make sure that your planning analyzes, evaluate and advises management on the effectiveness of line programs and/or the efficiency of the management of assigned programs.

  • Confirm your enterprise enters and review all customer purchase orders into Contract Management and billing system to ensure accurate billing and accounting regulations.

  • Develop: efficiently collaborate with legal and critical cross functional partners as sales operations and Enterprise Applications teams on a range of projects to help continuously optimize legal processes/operations and develop best practices.

  • Be accountable for advising key managers of important Contract Management issues and directs action to identify and resolve critical administrative or technical problems.

  • Establish that your organization serves as Single Point of Contact between Provider Relations and accountable delivery system divisional management on a service line basis.

  • Methodize: review official communications to internal and external parties for timeliness, sufficiency and accuracy before transmitting.

  • Oversee: commercial Process Improvement and best practices, with a special focus on Contract Management, key account management and commercial training for the team.

  • Direct: in the process, you fulfill the applicable legal, Information security and Regulatory Requirements on behalf of your organization.

  • Quantify results and review with management, business partners, and work to enhance certain processes and/or training based on that data.

  • Be accountable for developing Database Design and implement integration solutions, while providing project estimation costing, Resource Allocation and Contract Management.


Save time, empower your teams and effectively upgrade your processes with access to this practical Contract Management Toolkit and guide. Address common challenges with best-practice templates, step-by-step Work Plans and maturity diagnostics for any Contract Management related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated Contract Management specific requirements:

STEP 1: Get your bearings

Start with...

  • The latest quick edition of the Contract Management Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a Data Driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...

STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 999 new and updated case-based questions, organized into seven core areas of Process Design, this Self-Assessment will help you identify areas in which Contract Management improvements can be made.

Examples; 10 of the 999 standard requirements:

  1. Who defines (or who defined) the rules and roles?

  2. Are the key business and Technology Risks being managed?

  3. Are employees recognized or rewarded for performance that demonstrates the highest levels of integrity?

  4. How do you make it meaningful in connecting Contract Management with what users do day-to-day?

  5. How do you deal with Contract Management changes?

  6. Why is this needed?

  7. What Contract Management data should be managed?

  8. How do you track customer value, profitability or financial return, organizational success, and sustainability?

  9. What are the Contract Management use cases?

  10. What is the purpose of Contract Management in relation to the mission?

Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the Contract Management book in PDF containing 994 requirements, which criteria correspond to the criteria in...

Your Contract Management self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the Contract Management Self-Assessment and Scorecard you will develop a clear picture of which Contract Management areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough Contract Management Self-Assessment
    • Is secure: Ensures offline Data Protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:


STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage Contract Management projects with the 62 implementation resources:

  • 62 step-by-step Contract Management Project Management Form Templates covering over 1500 Contract Management project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Cost Management Plan: Eac -estimate at completion, what is the total job expected to cost?

  2. Activity Cost Estimates: In which phase of the Acquisition Process cycle does source qualifications reside?

  3. Project Scope Statement: Will all Contract Management project issues be unconditionally tracked through the Issue Resolution process?

  4. Closing Process Group: Did the Contract Management project team have enough people to execute the Contract Management project plan?

  5. Source Selection Criteria: What are the guidelines regarding award without considerations?

  6. Scope Management Plan: Are Corrective Actions taken when actual results are substantially different from detailed Contract Management project plan (variances)?

  7. Initiating Process Group: During which stage of Risk planning are risks prioritized based on probability and impact?

  8. Cost Management Plan: Is your organization certified as a supplier, wholesaler, regular dealer, or manufacturer of corresponding products/supplies?

  9. Procurement Audit: Was a formal review of tenders received undertaken?

  10. Activity Cost Estimates: What procedures are put in place regarding bidding and cost comparisons, if any?

Step-by-step and complete Contract Management Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

2.0 Planning Process Group:

3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log

4.0 Monitoring and Controlling Process Group:

  • 4.1 Contract Management project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance

5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 Contract Management project or Phase Close-Out
  • 5.4 Lessons Learned



With this Three Step process you will have all the tools you need for any Contract Management project with this in-depth Contract Management Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose Contract Management projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in Contract Management and put Process Design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Contract Management investments work better.

This Contract Management All-Inclusive Toolkit enables You to be that person.


Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.