IT Facilities Management Toolkit

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Save time, empower your teams and effectively upgrade your processes with access to this practical IT Facilities Management Toolkit and guide. Address common challenges with best-practice templates, step-by-step work plans and maturity diagnostics for any IT Facilities Management related project.

Download the Toolkit and in Three Steps you will be guided from idea to implementation results.

The Toolkit contains the following practical and powerful enablers with new and updated IT Facilities Management specific requirements:


STEP 1: Get your bearings

Start with...

  • The latest quick edition of the IT Facilities Management Self Assessment book in PDF containing 49 requirements to perform a quickscan, get an overview and share with stakeholders.

Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the…

  • Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

Then find your goals...


STEP 2: Set concrete goals, tasks, dates and numbers you can track

Featuring 951 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which IT Facilities Management improvements can be made.

Examples; 10 of the 951 standard requirements:

  1. Monitoring and management. the monitoring and management of the application running in the cloud service must be considered. can in-house tools still be used, or is it necessary to adapt to new monitoring and management facilities supplied by the cloud service?

  2. Has the facility formulated emergency measures regarding the loss or releases of any radioactive materials or wastes and designated persons who are responsible for implementation of corresponding measures?

  3. Does your organization have the right capability to manage its asset base and/or procure a large new asset - for example, to acquire a new IT system or to contract for a major facility to be built?

  4. Do you provide the ability for team members to share files, conduct considerations, issues requests, route documents for review, and/or approval and generally conduct business electronically?

  5. Depending on the specific flexibility needed, what IT infrastructure capabilities does your organization develop and how do these IT infrastructure capabilities support strategic flexibility?

  6. Has your facility identified and assessed potential emergency situations such as process failures, accidents, storms, floods, or other events that pose a threat to humans or the environment?

  7. Has the facility, if it is an energy-consuming entity, established an accountability system with energy conservation targets and use appropriate apparatus for the measurement of energy use?

  8. Does the facility provide two (2) breastfeeding (including bottle feeding) breaks, each of thirty (30) minutes, for the already stated female workers who have a baby under one (1) year old?

  9. Has the facility adhered to the stipulations of laws and regulations with regard to the set-up of organizations, and created the workplace with the cited occupational health requirements?

  10. Do you provide the ability to create/manage a tiered geopolitical location structure in which the property/building resides (e.g. County, Metropolitan Area, City, Campus, and building)?


Complete the self assessment, on your own or with a team in a workshop setting. Use the workbook together with the self assessment requirements spreadsheet:

  • The workbook is the latest in-depth complete edition of the IT Facilities Management book in PDF containing 951 requirements, which criteria correspond to the criteria in...

Your IT Facilities Management self-assessment dashboard which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next:

  • The Self-Assessment Excel Dashboard; with the IT Facilities Management Self-Assessment and Scorecard you will develop a clear picture of which IT Facilities Management areas need attention, which requirements you should focus on and who will be responsible for them:

    • Shows your organization instant insight in areas for improvement: Auto generates reports, radar chart for maturity assessment, insights per process and participant and bespoke, ready to use, RACI Matrix
    • Gives you a professional Dashboard to guide and perform a thorough IT Facilities Management Self-Assessment
    • Is secure: Ensures offline data protection of your Self-Assessment results
    • Dynamically prioritized projects-ready RACI Matrix shows your organization exactly what to do next:

 

STEP 3: Implement, Track, follow up and revise strategy

The outcomes of STEP 2, the self assessment, are the inputs for STEP 3; Start and manage IT Facilities Management projects with the 62 implementation resources:

  • 62 step-by-step IT Facilities Management Project Management Form Templates covering over 1500 IT Facilities Management project requirements and success criteria:

Examples; 10 of the check box criteria:

  1. Executing Process Group: Why is it important to determine activity sequencing on IT Facilities Management projects?

  2. Schedule Management Plan: Are all payments made according to the contract(s)?

  3. Stakeholder Management Plan: Contradictory information between document sections?

  4. Probability and Impact Assessment: What are the preparations required for facing difficulties?

  5. Change Management Plan: What is the worst thing that can happen if you communicate information?

  6. Lessons Learned: Did the delivered product meet the specified requirements and goals of the IT Facilities Management project?

  7. Procurement Audit: Does procurement staff have skills to procure complex or special items (i.e. IT)?

  8. Responsibility Assignment Matrix: Who is responsible for work and budgets for each wbs?

  9. Procurement Audit: Is there an overall mission for the procurement function/unit and is it determined which tasks the procurement function/unit should carry out?

  10. Initiating Process Group: In which IT Facilities Management project management process group is the detailed IT Facilities Management project budget created?

 
Step-by-step and complete IT Facilities Management Project Management Forms and Templates including check box criteria and templates.

1.0 Initiating Process Group:

  • 1.1 IT Facilities Management project Charter
  • 1.2 Stakeholder Register
  • 1.3 Stakeholder Analysis Matrix


2.0 Planning Process Group:

  • 2.1 IT Facilities Management project Management Plan
  • 2.2 Scope Management Plan
  • 2.3 Requirements Management Plan
  • 2.4 Requirements Documentation
  • 2.5 Requirements Traceability Matrix
  • 2.6 IT Facilities Management project Scope Statement
  • 2.7 Assumption and Constraint Log
  • 2.8 Work Breakdown Structure
  • 2.9 WBS Dictionary
  • 2.10 Schedule Management Plan
  • 2.11 Activity List
  • 2.12 Activity Attributes
  • 2.13 Milestone List
  • 2.14 Network Diagram
  • 2.15 Activity Resource Requirements
  • 2.16 Resource Breakdown Structure
  • 2.17 Activity Duration Estimates
  • 2.18 Duration Estimating Worksheet
  • 2.19 IT Facilities Management project Schedule
  • 2.20 Cost Management Plan
  • 2.21 Activity Cost Estimates
  • 2.22 Cost Estimating Worksheet
  • 2.23 Cost Baseline
  • 2.24 Quality Management Plan
  • 2.25 Quality Metrics
  • 2.26 Process Improvement Plan
  • 2.27 Responsibility Assignment Matrix
  • 2.28 Roles and Responsibilities
  • 2.29 Human Resource Management Plan
  • 2.30 Communications Management Plan
  • 2.31 Risk Management Plan
  • 2.32 Risk Register
  • 2.33 Probability and Impact Assessment
  • 2.34 Probability and Impact Matrix
  • 2.35 Risk Data Sheet
  • 2.36 Procurement Management Plan
  • 2.37 Source Selection Criteria
  • 2.38 Stakeholder Management Plan
  • 2.39 Change Management Plan


3.0 Executing Process Group:

  • 3.1 Team Member Status Report
  • 3.2 Change Request
  • 3.3 Change Log
  • 3.4 Decision Log
  • 3.5 Quality Audit
  • 3.6 Team Directory
  • 3.7 Team Operating Agreement
  • 3.8 Team Performance Assessment
  • 3.9 Team Member Performance Assessment
  • 3.10 Issue Log


4.0 Monitoring and Controlling Process Group:

  • 4.1 IT Facilities Management project Performance Report
  • 4.2 Variance Analysis
  • 4.3 Earned Value Status
  • 4.4 Risk Audit
  • 4.5 Contractor Status Report
  • 4.6 Formal Acceptance


5.0 Closing Process Group:

  • 5.1 Procurement Audit
  • 5.2 Contract Close-Out
  • 5.3 IT Facilities Management project or Phase Close-Out
  • 5.4 Lessons Learned

 

Results

With this Three Step process you will have all the tools you need for any IT Facilities Management project with this in-depth IT Facilities Management Toolkit.

In using the Toolkit you will be better able to:

  • Diagnose IT Facilities Management projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices
  • Implement evidence-based best practice strategies aligned with overall goals
  • Integrate recent advances in IT Facilities Management and put process design strategies into practice according to best practice guidelines

Defining, designing, creating, and implementing a process to solve a business challenge or meet a business objective is the most valuable role; In EVERY company, organization and department.

Unless you are talking a one-time, single-use project within a business, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

This Toolkit empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make IT Facilities Management investments work better.

This IT Facilities Management All-Inclusive Toolkit enables You to be that person.

 

Includes lifetime updates

Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.